Office & Business Administrator

Worldscape is a cutting-edge platform designed to unify distributed data, sensors, and intelligent agents across cloud, on-prem, and edge environments. By combining geospatial intelligence, physics-based 3D simulation, and reward-driven AI, Worldscape enables organizations to build immersive digital twins for predictive modeling, scenario planning, and adaptive decision-making. With a zero-trust security framework, seamless integration with legacy systems, and robust developer tools, Worldscape empowers rapid deployment of agentic applications that drive resilience and efficiency in sectors like logistics, telecom, defense, and infrastructure.

Responsibilities: Office Administration & Reception

Coordinate day-to-day office operations and help maintain an organized, welcoming, and well-functioning workplace

Provide front-desk coverage and serve as a primary point of contact for employees, visitors, vendors, and deliveries

Greet visitors, coordinate check-in, and follow Company security and building-access procedures

Monitor the main office entrance and ensure visitors and deliveries are appropriately received and directed

Receive and distribute mail, packages, and deliveries

Coordinate employee and visitor badges, building access, and related administrative processes

Maintain office supplies, common areas , meeting spaces, and other shared resources

Coordinate with facilities providers and office vendors and track service requests through completion

Support company meetings, employee events, and other workplace activities

Identify and recommend improvements to office processes and administrative workflows

Recruiting Administration

Provide administrative support to the Recruiting team, including coordinating candidate interviews across hiring managers and interview teams

Manage interview scheduling, calendar changes, candidate communications, and related logistics

Welcome and coordinate on-site interview candidates

Help provide an organized and professional candidate experience

Provide additional recruiting administrative support as needed

HR & Payroll Administration

Provide administrative support to HR for employee onboarding and first-day logistics

Coordinate new-hire workspace, equipment, building access, schedules, and other onboarding needs with internal teams

Welcome new employees and help them navigate office logistics and resources

Track onboarding activities and follow up on outstanding administrative items

Assist HR and Finance with payroll-related administrative tasks, including state payroll tax account setup and related registrations

Provide additional HR administrative support as needed

Business Travel & Administrative Support

Coordinate employee business travel, including flights, hotels, transportation, and itineraries

Assist with travel changes and other travel-related logistics

Help ensure travel arrangements follow Company policies and approved budgets

Provide administrative support to HR, Recruiting, Finance, and other teams on business operations and cross-functional projects as needed

Assist with projects as needed

Qualifications: 2 + years of experience in office administration, reception, customer service, hospitality, business support, or a similar role preferred

Strong organizational skills and attention to detail

Ability to manage multiple priorities and reliably follow tasks through completion

Strong written and verbal communication skills

Professional, welcoming, and service-oriented approach when interacting with employees, candidates, visitors, vendors, and leadership

Comfortable learning new processes, systems, and administrative responsibilities

Ability to follow established procedures while asking questions or escalating issues when appropriate

Ability to work independently on routine responsibilities and collaboratively with other teams

Sound judgment and ability to handle confidential or sensitive information appropriately

Comfortable working in a fast-paced, growing environment where priorities may change

Ability to work on-site in our Redmond office

Preferred, but not required :

Experience with office operations, reception, calendar coordination, or business travel

Exposure to Recruiting, HR, Payroll, Finance, or other business administrative functions

Experience working in a startup, technology company, or growing organization

Why Worldscape?  There is nothing more important to Worldscape than our culture. It is the fundamental means by which we will succeed as an organization. Talent, ability, drive, experience, knowledge cannot be maximized without first embracing the culture we espouse and will live every single day.  Worldscape offers great benefits, opportunities for continued growth, and the ability to directly affect change in our organization and be part of a high-growth startup at a pivotal stage. 

What we offer: 

• Competitive salary and meaningful equity
• Attractive benefits package
• Flexible time off policy
• Medical, Dental and Vision insurance
• HSA health insurance options
• 401k plan
• Basic and Voluntary Life Insurance
• Fast paced environment with flexibility and ownership

Worldscape is committed to creating a diverse and inclusive workplace and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, gender identity or expression, marital status, national origin, disability, protected veteran status, race, religion, pregnancy, sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances.

Employment is contingent upon successful completion of a background check.