Payroll Coordinator

Wise May are looking for a proactive and detail-oriented Payroll Coordinator to join a well-established Accountancy firm based in the City. Working as part of the internal HR team, you will play a key role in ensuring the accurate and timely delivery of monthly payroll, maintaining employee records, managing payroll adjustments and liaising with outsourced payroll providers. You will also support international payroll processing and contribute to the continuous improvement of payroll procedures and controls.

This is a Permanent Part-Time position offering a flexible working pattern of 14 hours per week and supporting payroll delivery across the firm.

Payroll Coordinator duties and responsibilities:

• Maintaining accurate employee payroll records within HiBob, ensuring all changes are updated promptly.
• Preparing and processing monthly payroll instructions, including salary amendments, bonuses, allowances and deductions.
• Supporting the monthly payroll cycle and ensuring all payroll deadlines are met.
• Completing detailed monthly payroll reconciliations and investigating any discrepancies.
• Liaising with outsourced payroll providers to ensure accurate and timely payroll processing.
• Processing payroll adjustments relating to overtime, unpaid leave, sickness, maternity, parental leave and variable pay.
• Verifying salary calculations, including part-month joiners, prorated salaries and back-pay.
• Supporting monthly pension administration and preparing pension adjustment information.
• Ensuring statutory payments, National Insurance categories and deductions are correctly applied.
• Liaising with international payroll providers to coordinate payroll processing in Hong Kong and Dubai.
• Maintaining accurate audit trails and supporting documentation for all payroll changes.
• Producing payroll reports and management information as required.
• Supporting payroll audits and identifying opportunities to improve processes and controls.

Payroll Coordinator key skills and experience required:

• Previous experience in a Payroll Administrator or Payroll Coordinator position.
• Experience using HR and payroll systems; HiBob experience would be beneficial but is not essential.
• Strong understanding of payroll processes, reconciliations and payroll controls.
• Experience working with outsourced payroll providers.
• Knowledge of statutory payments, family leave calculations and pension administration.
• Understanding of payroll legislation and compliance requirements.
• Advanced Microsoft Excel skills, including lookups and data validation.
• Experience producing reports and analysing payroll data.
• Previous experience within a Professional Services environment would be advantageous.
• Excellent organisational skills with strong attention to detail.
• Strong analytical and problem-solving skills.
• Confident communication skills with the ability to build effective stakeholder relationships.
• Able to manage confidential and sensitive information with discretion.

Benefits Include:

• 22 days annual leave, plus bank holidays.
• Pension contribution.
• Free eye test and contribution towards glasses needed for computer use.
• Health Assessments.