Accounts Executive
Acreditation Institution 3 months + 3 months contract renewable Salary: $3400 max 5 days work week 9am - 6pm Location: Cecil Street Job Scope:
- Accounts payable and payment approvals
• Process AP payments in line with approved limits and internal controls. • Route invoices and payment vouchers to Business Partners and council/board members for approval, and follow up proactively so payments are approved on time. • Track outstanding approvals and escalate delays that may affect payment deadlines or vendor relationships. • Check that supporting documents (invoices, POs, delivery confirmations) are complete before payment is released. • Prepare payment batches and support the payment run on the banking platforms.
- Business Partner queries
• Act as the first point of contact for Business Partners on the status of invoices and payments. • Respond to queries promptly and accurately, and resolve or escalate discrepancies (e.g. missing invoices, short payments, duplicate billing). • Keep a clear record of query status and turnaround times.
- DCA forms
• Send out, collect and track DCA forms, making sure they are completed, signed and updated whenever there are changes in approvers or authority limits. • Maintain a current register of DCA forms and approval limits for each entity. • Obtain signatures from the required council/board members.
- Bank mandates and council/board changes
• Prepare and update bank forms (e.g. account mandates, authorised signatory changes, online banking access) for all three entities. • Whenever council or board membership changes, collect the required KYC documents from new members (e.g. passport, NRIC/ID, proof of address and relevant resolutions) and handle them securely. • Liaise with our operating and fixed deposit banks and finance to submit documents and complete mandate updates. • Follow up with banks until changes are confirmed and keep an up-to-date record of authorised signatories per bank and entity. • Support the placement, renewal and documentation of fixed deposits as needed.
- Corporate card and YouBiz card administration
• Assist in management of the issuance, cancellation, limit changes and renewal of corporate cards and YouBiz cards. • Collect monthly card statements and supporting receipts, reconcile transactions and follow up with cardholders on missing documents. • Monitor card usage against policy and flag exceptions to the Finance Manager.
- General finance administration
• Maintain orderly filing (physical and digital) of AP records, DCA forms, bank documents and KYC records, in line with company's data protection and confidentiality requirements. • Support month-end closing, audit requests and ad hoc Finance projects. • Perform other duties as assigned by the Finance Team.