HR & Recruitment Executive [SL]

A. Recruitment and Workforce Planning Support

• Coordinate recruitment activities for office personnel and construction workforce requirements, including job advertisements, candidate screening, interview scheduling, and employment documentation.
• Coordinate employee onboarding, orientation, and internship arrangements.
• Liaise with recruitment partners and educational institutions where applicable.

B. Employee Administration and HR Records

• Manage employee records and HRIS updates, including employment confirmation, transfers, promotions, resignations, and offboarding.
• Administer leave applications, monitor leave balances, and maintain accurate personnel and attendance records.
• Ensure employee documentation is properly maintained and readily available for internal administrative purposes.

C. Foreign Worker and Work Pass Administration

• Coordinate Work Permit, S Pass, and Employment Pass applications, renewals, cancellations, and supporting documentation, as applicable.
• Track work pass validity and expiry dates, and maintain records relating to foreign worker quotas, levies, and associated administrative requirements.
• Coordinate dormitory arrangements, accommodation records, and related administrative matters for migrant construction workers.
• Liaise with relevant government agencies, accommodation providers, and internal departments on workforce administration matters.
• Support the HR team in maintaining appropriate documentation and meeting applicable MOM requirements and obligations under the EFMA.

D. Payroll and Employee Claims

• Compile and verify attendance, overtime, leave, allowance, and other relevant information for monthly payroll processing.
• Coordinate applicable government-paid leave claims, including maternity, paternity, childcare leave, and NS make-up pay.
• Prepare monthly HR reports and assist with statutory surveys and other required submissions.

E. Training and Certification Management

• Coordinate training registrations, course arrangements, licence renewals, and certification requirements for employees.
• Maintain training records and monitor certification validity and renewal deadlines.
• Liaise with training providers to facilitate the completion of relevant training requirements.

F. Employee Benefits and Engagement

• Respond to employee enquiries on HR policies, leave, benefits, and employment administration.
• Coordinate medical insurance, health screening arrangements, and wellness claims.
• Support employee engagement programmes, company events, CSR activities, and HR initiatives.

G. Office Administration and Stakeholder Coordination

• Coordinate general administrative functions, including document preparation, filing, office supplies procurement, reception coverage, and mail handling.
• Liaise with internal departments, government agencies, external vendors, and relevant service providers on HR and administrative matters.
• Support process improvements and ad-hoc projects within the HR and Administration function.
• Undertake other related responsibilities assigned by the immediate supervisor.

We regret only shortlisted candidates will be contacted. All applications will be handled confidentially. By submitting your application, you agree to the collection, use, retention, and disclosure of your personal information to prospective employers.

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