HR & Administration Executive [SL]

Key Responsibilities

• Recruitment and Onboarding: Coordinate recruitment activities, job postings, candidate screening, interview arrangements, employment documentation, onboarding, orientation, and internship programmes.
• Employee Administration: Manage employee lifecycle processes, including employment confirmation, transfers, promotions, resignations, and offboarding. Maintain accurate personnel records and HRIS data.
• Leave Administration: Process leave applications, monitor leave balances, maintain leave records, and respond to employee enquiries.
• Work Pass and Foreign Workforce Administration: Coordinate Work Permit, S Pass, and Employment Pass applications, renewals, and cancellations. Monitor pass expiry dates, foreign worker quota and levy matters, and coordinate dormitory and housing administration for migrant construction workers.
• Payroll and HR Reporting: Prepare payroll-related information, including attendance, overtime, leave, and allowances. Assist with applicable government-paid leave claims, monthly HR reports, and statutory submissions.
• Training and Certification: Coordinate training programmes, course registrations, licence renewals, and certification tracking. Maintain training records and monitor renewal deadlines.
• Employee Relations and Benefits: Respond to routine HR enquiries and administer employee benefits, including medical insurance, health screenings, and wellness claims.
• HR Policies and Engagement: Support the implementation of HR policies, employee engagement activities, internal communications, and ad-hoc HR projects.
• General Administration: Coordinate office administration, documentation, filing, procurement, reception duties, and company events.
• Stakeholder Coordination: Liaise with internal departments, government agencies, training institutions, and external vendors on HR and administrative matters, and perform other relevant duties as assigned.

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