CORRESPONDENCE ANALYST

Located in the Washington Headquarters Services, Correspondence Analysis Branch (CAB), this position supports the Secretary of War and leadership. CAB oversees unclassified official correspondence, staff packages, military nominations, and CATMS records management for Department of War components. Note: This is an operational role requiring evening, weekend, and holiday coverage, with staff remaining "on call" during off-duty hours.

Major duties

The incumbent serves as a Correspondence Analyst on a rotating shift basis in CAB. Manages all unclassified correspondence and staff action packages coming into and out of the CMD addressed to or from the SecDef, DepSec, and ExecSec ensuring they are analyzed, controlled in CATMS, tasked, suspensed, and routed appropriately to the office of primary responsibility (OPR); dispatched to the required addressees; and archived. Establishes and implements unclassified correspondence procedures for all analysts. Assures priority actions and those of particular interest to the ExecSec are coordinated, staffed, and executed ensuring timely, cohesive, and accurate support. Analyzes incoming correspondence from the President, White House staff, Congress, and foreign officials to determine OPRs, set suspense timelines, and verify correct metadata entry in CATMS for executive tracking. Reconciles the weekly Secretary of Defense Correspondence Action Report (SD 391) to update "stoplight" coordination and monthly performance reports; arbitrates tasking disputes between OSD, Joint Staff, and Military Services. Performs final review of all outgoing correspondence signed by the SecDef, DepSecDef, and ExecSec; coordinates timed releases with the Executive Support Branch and executes dispatch via diplomatic pouch, courier, or secure digital channels. Manages, tasks, and tracks high-priority congressional inquiries and White House referrals, coordinating directly with legislative staff and the Assistant Secretary of War for Legislative Affairs to ensure rapid-response compliance. Serves as the authoritative editor and interpreter of DoD Manual 5110.04-M (Manual for Written Material); conducts quality control audits and administers configuration changes to the CATMS CMD organizational structure.

Qualifications

In order to qualify for this position, you must meet the requirements described below. You may qualify at the GS-12 level, if you fulfill the following qualification requirement: One year of specialized experience equivalent to the GS-11 grade level in the Federal service (experience may have been gained in the private sector) that demonstrates your experience: Analyzing complex correspondence to determine the appropriate action office, required coordinators, and suspense dates, while utilizing an automated correspondence and task management system to control, route, and archive official records; Independently managing a portfolio of suspense actions by monitoring progress, reconciling discrepancies, and serving as a liaison between action officers and senior leadership to ensure timely and accurate completion of priority tasking; AND Applying comprehensive knowledge of correspondence management policies (such as DoD manuals for written material, information security marking requirements, and proper identification of addressees) to conduct quality reviews of outgoing correspondence packages, ensuring adherence to procedural, grammatical, and security requirements. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). You will receive credit for all qualifying experience, including volunteer experience. All qualifications requirements must be met by the closing date of this announcement and clearly documented in your resume. Your resume may not exceed two (2) pages. For qualifications determinations, it is recommended that applicants include their months and hours worked per week for each employment listed on their resume. If a determination is not able to be made about the duration of your creditable experience for qualification requirements, you will be removed from consideration. Read more about what should I include in my federal resume at https://help.usajobs.gov/faq/application/documents/resume/what-to-include ACTIVE DUTY SERVICE MEMBERS: Federal agencies treat active duty service member as veterans, disabled veterans, and preference eligible, when they submit, as part of their application package, a "certification" of active service in lieu of a DD-214, indicating the service member is otherwise eligible and will be discharged or released within 120 days from the date of submission.. A "certification" letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. This "certification" must include your rank, dates of active duty service, type of discharge and character of service (i.e. honorable), and date any terminal leave will begin. It must be signed by, or by direction of, the adjutant, personnel officer, or commander of your unit or higher headquarters. Active duty members that fail to provide a valid "certification" of service with their initial application will be found "not eligible". Members may be appointed before the effective date of their military retirement/separation if they are on terminal leave. Current or Former Political Appointees: Agencies must seek prior approval from OPM before they can appoint a current or recent political appointee to a competitive or non-political excepted service position at any level. If you are currently or have been within the last 5 years, a political Schedule A, Schedule C, or Non-career SES employee in the executive branch, you MUST disclose that to the Human Resources Office. Time-in-grade requirements must be met by the closing date of this announcement and clearly documented in your resume.

Education

Education cannot be substituted for experience