Purchasing Staff

Key Responsibilities:

• Manage and maintain complete Purchasing administration, including Purchase Orders (PO), invoices, and supporting documents.
• Verify Supplier invoices against PO and related documents before submitting them for payment processing.
• Coordinate and follow up with the Accounting team regarding Supplier payment processes and outstanding payments.
• Monitor orders from Outlets and follow up with Suppliers regarding product availability, fulfillment, and delivery schedules.
• Monitor the Purchasing process from PO creation through payment, and follow up on any outstanding or incomplete processes.
• Review and verify orders from the Inventory Control & Procurement Officer before proceeding to the next process.
• Coordinate with Suppliers regarding pricing, availability, delivery, product fulfillment, and any purchasing issues.
• Assist in preparing monthly Purchasing reports.
• Maintain accurate, organized, and easily traceable Purchasing records and documentation.
• Support day-to-day Purchasing activities to ensure timely, efficient, and smooth procurement operations.

About you:

• Minimum 1–2 years of experience in Purchasing, Procurement, or a related position.
• Experience in F&B, Hospitality, Restaurant, or Retail industry is highly preferred.
• Good understanding of Purchasing and procurement processes, including PO, invoice verification, Supplier coordination, delivery, and payment flow.
• Proficient in Microsoft Office, especially Microsoft Excel.
• Strong administrative skills with excellent attention to detail and accuracy.
• Good communication, coordination, and follow-up skills.
• Able to communicate and maintain good relationships with Suppliers and internal departments.
• Strong organizational and time-management skills with the ability to handle multiple orders and priorities.
• Proactive, responsible, detail-oriented, and able to work independently as well as part of a team.
• Placement at Kerobokan Kaja, Badung, Bali.

Skills: Teamwork, Purchasing Negotiation, Active Learning, Procurement Management, Supplier Management, Communication Skills, Supplier Development, Purchasing, Commodity Purchasing, Procurement