Purchaser

Store & Inventory Management and Purchasing Executive

Responsibilities

• Monitor and maintain accurate inventory and stock records to ensure availability and accuracy.
• Conduct regular stock counts and reconcile physical stock against system records to identify discrepancies.
• Organize the store by properly labelling and arranging materials for easy access and tracking.
• Track stock movements, including stock-in and stock-out records, to maintain up-to-date inventory data.
• Identify low-stock items and prepare timely replenishment requests to avoid shortages.
• Investigate stock discrepancies, missing items, and inventory irregularities to maintain inventory integrity.
• Implement inventory control procedures to reduce wastage and prevent stock loss.
• Source suppliers and obtain quotations for materials, tools, equipment, and office supplies to support purchasing needs.
• Compare prices, quality, delivery lead times, and payment terms to select optimal suppliers.
• Prepare and issue Purchase Orders (PO) accurately and promptly.
• Follow up with suppliers on order status, delivery schedules, and outstanding items to ensure timely receipt.
• Coordinate with project teams and site supervisors to ensure materials are delivered on schedule.
• Verify supplier quotations, invoices, and delivery orders against purchase orders to ensure accuracy.
• Maintain an updated supplier database and purchasing records for efficient procurement management.
• Monitor stock levels continuously and arrange timely replenishment to meet operational demands.
• Negotiate with suppliers to secure competitive pricing and favorable terms.
• Assist in resolving delivery discrepancies, defective items, and supplier-related issues to maintain supply chain reliability.
• Communicate effectively with internal teams and external suppliers to support smooth operations.
• Manage multiple tasks independently and meet deadlines consistently.

Preferred competencies and qualifications

• Minimum GCE O-Level or equivalent.
• Relevant experience in administration and purchasing.
• Proficiency in Microsoft Excel, Word, and email communication.
• Good communication, negotiation, and organisational skills.
• Experience in the M&E or construction industry.