Admin cum Purchaser Assistant

Your tasks

ob Responsibilities

1. Administrative Duties

• Handle daily administrative and clerical tasks.

• Maintain proper filing and documentation, both physical and electronic.

• Handle incoming calls, emails and general enquiries.

• Prepare quotations, invoices, delivery orders and other documents when required.

• Maintain office supplies and arrange replenishment when necessary.

• Assist with data entry and preparation of reports.

• Provide general administrative support to management and other departments.

1. Purchasing Duties

• Source suppliers and obtain quotations for materials, tools, equipment and office supplies.

• Compare prices, quality, delivery lead times and payment terms.

• Prepare and issue Purchase Orders (PO).

• Follow up with suppliers on order status, delivery schedules and outstanding items.

• Coordinate with project teams and site supervisors to ensure materials are delivered on time.

• Verify supplier quotations, invoices and delivery orders against purchase orders.

• Maintain an updated supplier database and purchasing records.

• Monitor stock levels and arrange timely replenishment.

• Negotiate with suppliers for competitive pricing and better terms.

• Assist in resolving delivery discrepancies, defective items and supplier-related issues.

1. General Duties

• Coordinate with Accounts, Project and Operations departments.

• Ensure purchasing documents are properly maintained for accounting purposes.

• Perform other ad hoc administrative and purchasing duties as assigned by management.

Requirements

• Minimum GCE O-Level or equivalent.

• Relevant experience in administration and purchasing is an advantage.

• Proficient in Microsoft Excel, Word and email communication.

• Good communication, negotiation and organisational skills.

• Able to work independently, manage multiple tasks and meet deadlines.

• Experience in the M&E or construction industry is an advantage