Senior Executive Assistant/Office Manager M/F - VIVACY

About the company

By joining Vivacy, you are joining a proactive company committed to the well-being of its employees, all within a friendly and dynamic working atmosphere!

We place great importance on quality of life at work and the development of all our employees. Labeled as a 'Learning Company' in 2024, training and integration are also at the heart of our culture.

Vivacy is committed daily to reducing its environmental impact through an ambitious sustainability strategy and concrete actions.

Your tasks

As a true right hand to the Management and a pillar of life in the Paris office, you will play a key role in the smooth running of the site, the quality of the employee experience, and the daily support of the executives.

With functions involving executive assistance, office management, and cross-functional project coordination, you will evolve in a demanding, stimulating environment with a strong relational dimension.

Executive Assistance to Management You will support the CEO, the CFO, and members of the Executive Committee in managing their daily activities:

• Managing complex calendars and priorities
• Organizing business travel
• Preparing, coordinating, and following up on Management meetings

Institutional and Investor Relations

• Ensuring the coordination and follow-up of the relationship with the parent company
• Preparing the necessary elements for exchanges and meetings

Sales Support and Client Relations

• Managing convention declarations in compliance with regulatory obligations
• Welcoming and coordinating client visits at the Paris site
• Ensuring a fluid interface with the sales teams

General Services Management

• Managing the purchase of supplies, equipment, and office stock
• Placing and following up on orders with service providers
• Ensuring the smooth daily operation of premises and equipment

Office Management

• Welcoming visitors (on-site and by telephone)
• Supporting employees with their daily needs
• Contributing to the quality of life and well-being at work

Site Life and Internal Communication

• Organizing internal events, meetings, seminars, and team highlights
• Participating in the animation of the internal community
• Contributing to initiatives that promote employee cohesion and engagement

Cross-functional Support

• Providing occasional support to support functions, particularly on legal aspects
• Coordinating cross-functional topics according to the needs of the organization

Requirements

Education

• Bac +2 to Bac +5 in executive assistance, management, administration, or an equivalent field

Experience

• Significant experience of at least 5 years in executive assistance and/or office management
• Experience gained in a demanding environment, working with Senior Executives

Technical Skills

• Excellent mastery of Pack Office
• Very good writing and synthesis skills
• Simultaneous management of multiple priorities
• Event organization and logistical coordination
• Mastery of confidentiality issues and General Management environments
• Professional English

You are recognized for

• Your keen sense of confidentiality and absolute discretion
• Your reactivity and ability to anticipate
• Your excellent interpersonal skills
• Your sense of service and internal client orientation

Other

As part of a replacement, we are looking for a Senior Executive Assistant/Office Manager for our Paris site (16th arrondissement). </body>