Administrative Assistant / Office Manager

is responsible for managing the reception area, providing administrative support to the Director and employees, and ensuring the efficient day-to-day operation of the office.

Welcome visitors and ensure a professional reception experience.

Answer, screen and redirect telephone calls; manage incoming and outgoing correspondence, documents, mail and deliveries.

Schedule and organize the Director’s visits, meetings, appointments, conferences and business trips, including meeting-room bookings, reservations and all related documentation.

Prepare meeting rooms, attend meetings when required, take notes and draft meeting minutes.

Provide daily administrative support to the Director, management and employees.

Maintain office records, files and administrative documentation; prepare letters, reports, presentations and translations.

Responsible for the complete document workflow, including the receipt, registration, distribution, tracking, filing and archiving of incoming and outgoing documents and contracts.

Monitor stocks of stationery, kitchen products and other office supplies, ensuring that all essential items are always available.

Request quotations, coordinate with suppliers, purchase required goods, and prepare and process all related documentation.

Coordinate office maintenance, cleaning services and other external service providers.

Operate and oversee office equipment, including printers and photocopiers.

Handle confidential information and personal data in accordance with the legislation of the Republic of Armenia and the Employer’s internal policies.

Perform other duties assigned by the Employer that are directly related to the position and correspond to the Employee’s professional qualifications.

Fluency in Armenian, English and Russian, both written and spoken is a must.

Previous experience as a receptionist, administrative assistant, office manager or in a similar role.

Strong organizational, multitasking and time-management skills.

Excellent communication and interpersonal skills.

Strong attention to detail.

Proficiency in Microsoft Office, email and online meeting platforms.

Professional appearance and business etiquette.

Proactive, responsible and service-oriented approach.

Ability to work independently and resolve day-to-day office matters efficiently.