ADMINISTRATIVE & COMMERCIAL ASSISTANT PURCHASING DEPARTMENT M/F (M/F)

ADMINISTRATIVE & COMMERCIAL ASSISTANT M/F Permanent position (CDI)

Who are we?

A pure-player created in 2002, Vinatis.com is the leading e-commerce retailer for wine sales online in France. The company joined the Castel group at the end of 2022.

Thanks to our 120 employees, we now ship more than 400,000 orders every year across Europe via 7 e-commerce sites. We have more than 6,000 references of wines, champagnes, spirits, and beers in stock.

As part of the development of our Purchasing department, we are recruiting our future Administrative & Commercial Assistant. Reporting to the Purchasing department, under the operational management of the Champagne and Spirits buyer, you will ensure the administrative and commercial follow-up of the entire purchasing scope.

Job Description

On a daily basis, you will assist the Vinatis Purchasing department across its entire administrative and commercial scope.

Your main missions

Administrative follow-up of the supplier relationship

• Ensure compliance: collection of all administrative supplier documents necessary for the relationship with the GAC (contract, price reduction, invoice, etc.)
• Administer supplier & item databases on a daily basis and assist buyers in entering negotiation results
• Be responsible for the contracting and signature control of contracts linking Vinatis and its suppliers
• Manage administrative tasks related to the G.A.C.
• Ensure the follow-up of "GED" (supplier invoicing and associated disputes) for main suppliers
• Manage and update professional and regulatory documentation

Commercial & administrative support

• Ensure the administrative follow-up of after-sales service (SAV) requests
• Assist the Purchasing department in organizing its business trips

The profile we are looking for

• Training in executive assistance with a focus on invoicing; you have a successful first experience in this field (2 years)
• Driven by rigor, reliability, organization, and team spirit
• Excellent mastery of IT tools (Excel, PowerPoint)
• Good level of English
• Knowledge of the Wine & Spirits universe is a plus

Job Conditions

Contract type: CDI - to be filled as soon as possible Status: Employee Remuneration: 28k€ maximum Location: Annecy le vieux Working hours: 37h30

Vinatis Benefits

• Restaurant vouchers
• Health insurance
• Company profit-sharing agreement
• Employee discounts on the site

WHAT ELSE ? At Vinatis, you will find a multicultural team representing several nationalities (English, Italian, German, Canadian, Spanish) with competent and dynamic colleagues A nice working environment close to nature to escape (health trails nearby) Spaces and moments of relaxation to recharge (foosball, ping-pong, pétanque, game consoles), to relax (nap corner, outdoor picnic tables) Direct access to public transport.