Junior Tender & Bid Officer – Public Sector

About the company

The Company ViLabs is a Greek company operating in the field of providing consulting, technological, and business services in the sectors of research, technological development, innovation, and entrepreneurship. It specializes in Information and Communication Technologies and their applications. ViLabs has progressively established two new branches in Cyprus and Belgium with the aim of expanding its spectrum of activities. The company provides a wide range of services, addressed to national and international bodies and organizations, such as:

• Research and Innovation Services
• Public Sector Support
• Training and skill development services
• Software design, development, and implementation
• Entrepreneurship and innovation support services
• Publicity and Communication Services

Your tasks

Job Responsibilities

• Collection, verification, and organization of the necessary supporting documents for the preparation and submission of bids within the framework of public calls and tender processes.
• Monitoring the requirements of each tender and adhering to the prescribed procedures and deadlines, aiming for the correct and timely submission of bid files.
• Handling electronic information systems and platforms, such as the National Electronic Public Procurement System (ΕΣΗΔΗΣ), the Integrated Information System for State Aid (ΟΠΣΚΕ), and the Integrated Information System (ΟΠΣ).
• Supporting the management and monitoring of public sector contracts and projects.
• Monitoring the implementation progress of projects, timelines, and contractual obligations.
• Participating in the drafting, collection, and verification of deliverables within the framework of public contracts.
• Communication and cooperation with public bodies and other stakeholders.
• Collection of supporting documents, drafting of technical reports, and preparation of proposal submission files within the framework of calls from the public and wider public sector.

Requirements

The position is addressed to individuals with organizational skills, attention to detail, and a willingness to learn, continuously improve, and achieve professional development.

Required Qualifications

• University/TEI degree or equivalent foreign degree.
• Good knowledge of the English language.
• At least one (1) year of professional experience.
• Critical thinking and attention to detail.
• Very good organizational skills and methodical approach.
• Very good communication skills and spirit of cooperation.
• Very good written and oral communication skills.

Experience in the following areas will be particularly considered:

• Administrative support, document management, project management, contract management, or other related subjects.
• Preparation and submission of bids in public tenders, from the preparation and submission stage to the award stage.
• Drafting and submission of technical reports and proposals for bodies of the public and wider public sector.
• Management and monitoring of public contracts and projects.

Desired Qualifications

• Ability to schedule tasks and adhere to timelines.
• Result-oriented and problem-solving ability.
• Effective task management under time pressure.
• Willingness to learn, continuously improve, and achieve professional development.

What we offer

What we offer

• Permanent employment contract with competitive compensation
• Opportunities for professional evolution and skill development.
• Dynamic bonus scheme based on goal achievement
• Modern and pleasant working environment, as well as a hybrid work model
• Wellbeing actions
• Training and support to familiarize yourself with the subject matter and the procedures of the position.

Other

Job Description The position concerns full-time employment at the company's facilities in Pylaia, Thessaloniki. It concerns an Assistant Officer who will participate in the preparation and submission of participation and bid files within the framework of tender processes, as well as in the monitoring, management, and implementation of public sector projects and contracts.

At ViLabs, we believe in the power of diversity, encourage the development of individual potential, and promote a working environment of equal opportunities, without discrimination. If you possess organizational skills, attention to detail, and an interest in the management of public projects and tender processes, we would be happy to get to know your profile.