Admin Support Officer
We are looking for a proactive, detail-oriented Admin Support Officer to join our team.
Job Description & Requirements:
What you'll be doing
- Prepare accurate and timely invoices for clients.
- Assist in managing accounts receivable and follow up on outstanding payments.
- Provide sales administrative support, including prepare quotation, following up with clients about orders and delivery, checking invoices, data entry and maintaining customer records.
- Collaborate with the service support manager for customer support activities.
- Coordinate training sessions for clients, ensuring smooth arrangements., ensuring all logistical arrangements are in place.
- Handle general office administrative duties such as managing correspondence, scheduling appointments, and maintaining office supplies.
- Maintain compliance with ISO9001 and ISO45001 standards in daily work.
- Work independently and as part of a team, collaborating with colleagues to ensure smooth operations.
- Maintain confidentiality of sensitive information and adhere to company policies and procedures.
What we're looking for
- Diploma/Degree qualification in Engineering, Business Administration, or related field.
- Minimum 1 years of relevant working experience.
- Proficiency in Microsoft Office Applications (eg. Word, Excel, PowerPoint, Outlook) and XERO accounting software.
- Strong organizational and time management skills.
- Ability to work effectively under deadlines.
- Ability to communicate effectively with senior management, clients and internal stakeholders.
- Ability to multi-task and prioritize effectively in a fast-paced environment.
- Self-driven and able to work under minimal supervision, taking initiative to complete tasks.
- Excellent verbal and written communication skills.
- Able to work both independently and collaboratively in a team environment.
- Strong problem-solving skills and the ability to adapt to changing priorities.
- Experience with technical specifications and contracts would be an added advantage.
We appreciate all applicants for your interest. Please note that only those selected for an interview will be contacted.