Executive Assistant & Operations Coordinator

Responsibilities:

Support the CEO with daily planning, scheduling, priorities and follow-ups. Execute tasks assigned by the CEO, including research, administrative work, coordination and special projects. Help the CEO organize and plan business activities, meetings, webinars and projects. Coordinate with team members, follow up on assigned tasks and ensure deadlines are met. Serve as a communication and coordination link between the CEO and members of the team. Assist with content planning, recording schedules and coordination with the content manager and video editor. Prepare documents, reports, presentations, meeting notes, emails and other materials for the CEO. Conduct research, gather information and present findings clearly when requested. Handle follow-ups with clients, vendors, partners or other external contacts when delegated by the CEO. Organize and maintain important business documents, files, schedules and information. Help maintain and improve company SOPs, workflows and internal processes. Monitor ongoing projects and bring delays, challenges or decisions requiring the CEO's attention to her notice. Assist with planning and executing new initiatives, campaigns, launches and other business projects. Identify tasks that can be delegated, automated or improved and help ensure they are properly handled. Take ownership of assigned responsibilities and see them through to completion. Perform other executive, administrative and operational tasks as required by the CEO.

Requirements:

Highly organized and excellent at follow-through Proactive and able to anticipate what needs to be done A strong communicator with excellent written and verbal communication skills Comfortable coordinating people and following up on tasks Good at research, problem-solving and finding solutions Tech-savvy and comfortable learning new tools and systems Able to manage confidential information with discretion Able to work independently and manage competing priorities Detail-oriented without losing sight of the bigger picture Reliable, resourceful and comfortable working in a fast-paced business environment