Supervisory Medical Administration Officer (Assistant Chief)

About the company

This position is located in the Health Administration Service (PAS) at the William S. Middleton Memorial Veterans Hospital, Madison, WI. (607) - a Level 1b Complexity VHA Facility. This "Assistant Chief" position is being established and aligned under the Office of the Chief, and will be responsible for assisting the Medical Administration Officer in analyzing and evaluating major administrative aspects of substantive, mission oriented programs.

Your tasks

Duties include but not limited: The incumbent participates with other key facility staff when representing the Medical Administration Officer (MAO) as a member of the Strategic Planning Committee. The Strategic Planning Committee is tasked with Providing leadership for strategic planning, resource management, budget process, and improvement of Performance, and for coordinating hospital- wide activities. Because of the Medical Administration Officer direct involvement in areas affecting the organization's mission, the incumbent's judgment and point of view are solicited on a wide range of hospital problems, plans, and activities. The incumbent, on behalf of the MAO, actively into the recommendation of major policy decisions of personnel, budget, position management, public and community relations, program and organizational changes, patient care implications, distribution of beds, and other hospital resources. Serves on VISN Councils and Task Forces, such as Enrollment, PACC, Fee Basis, and Transcription. Implements and monitors Health Administration Program policies that include policies and procedures in the following areas: research, co-payments eligibility, revenue, intake, insurance, coding, billing, accounts receivable and utilization review process statistics, and release of information, etc. Performs work related to the Health Administration Program. Compiles, reviews, abstracts, analyzes, and interprets medical data incidental to a variety of patient care and treatment activities. Assists' with the operation of the revenue unit, researches billing payment denials and understands the process which determines if visits and/or stays are for service-connected or non service connected conditions. Interprets laws, regulations, VACO directives, and local policies governing veterans' health care benefits, providing advisory and technical assistance to medical center staff, top management, patients, and others. Conducts in-service training to medical center staff regarding veteran health care benefits and programs. Assists in budget administration for the service. Compiles and prepares budget requests, estimates, and narrative justifications for budgetary planning purposes, and is the Alternate Fund Approval designee. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday-Friday 8:00am-4:30pm Telework: Ad-Hoc. Virtual: This is not a virtual position. Position Description/PD#: Supervisory Medical Administration Officer/PD12181O Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized

Requirements

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/06/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS 11 position you must have served 52 weeks at the GS-09. For a GS 12 position you must have served 52 weeks at the GS -11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: SPECIALIZED EXPERIENCE: Applicants must possess at least one (1) year of specialized experience equivalent to the GS-9 level in the Federal service. This experience must have equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of this position, and that is typically in or related to the work of this position. Specialized Experience: Experience managing projects and developing programs with responsibility for data collection, management, and reporting and experience developing policies, reports and correspondence. OR SUBSTITUTION OF EDUCATION FOR EXPERIENCE (TRANSCRIPT REQUIRED) - Applicants may substitute graduate education for the required experience. To qualify based on education for this grade level, you must possess a Ph.D. or equivalent doctoral degree or at least 3 full years of progressively higher-level graduate education leading to such a degree. This education must demonstrate the knowledge, skills, and abilities necessary to do the work of this position. NOTE: Transcripts must be submitted with your application materials. Education cannot be credited without documentation. OR COMBINATION OF EDUCATION AND EXPERIENCE (TRANSCRIPT REQUIRED) - Applicants may also combine education and experience to qualify at this level. You must have an equivalent combination of specialized experience and higher-level level graduate education as described above. NOTE: Transcripts must be submitted with your application materials. Education cannot be credited without documentation. For GS 12 Qualification SPECIALIZED EXPERIENCE: Applicants must possess at least one (1) year of specialized experience equivalent to the GS-11 level in the Federal service. This experience must have equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of this position, and that is typically in or related to the work of this position. Specialized Experience: Program management experience with oversight of personnel, administrative data processing, budget, and management systems and procedures. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

There is no educational substitution at this grade level. A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.