Grants Management Specialist

About the company

The position is located within the Research Service at the Harry S. Truman Veterans' Hospital and supports one of the VA's core missions of advancing high-quality scientific, clinical, and health services research. The incumbent serves as a Grants Manager responsible for the full spectrum of extramural grant management activities supporting VA-affiliated investigators.

Your tasks

Major Duties: Identify funding opportunities and ensure grant applications meet VA and federal requirements. Review, prepare, and submit grant applications and required documentation. Advise and train investigators and research staff on funding opportunities, application procedures, and compliance. Coordinate award activation, required approvals, budget revisions, and post-award documentation. Monitor deadlines and prepare, review, and submit required progress and final reports. Interpret VA and federal policies and ensure compliance with research regulations and oversight requirements. Manage clinical trial operations and support investigators and study coordinators. Maintain study records and ensure accurate data handling, confidentiality, and regulatory compliance. Track study expenditures and ensure appropriate use of research funds. Evaluate grant and clinical research processes and recommend improvements to efficiency and compliance. Work Schedule: Mon - Fri 8:00 am - 4:30 pm Virtual: This is not a virtual position. Position Description/PD#: Grants Management Specialist/PD159790

• Reviewing and preparing federal or VA research grant applications to ensure compliance with funding announcements, eligibility requirements, submission deadlines, and administrative procedures.
• Providing guidance to investigators and research staff on grant requirements, budgets, supporting documentation, and applicable federal regulations and organizational policies.
• Processing grant submissions and post-award documentation, including Just-in-Time (JIT) requests, progress reports, regulatory approvals, and award closeout requirements.
• Coordinating clinical research or clinical trial activities, maintaining regulatory records, monitoring study documentation, and ensuring compliance with research protocols, privacy requirements, and applicable regulations.
• Using electronic grant submission and research management systems to track applications, resolve administrative discrepancies, monitor reporting deadlines, and support compliance with grant and research requirements.??????? Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M.. Combination: Applicants may also combine education and experience to qualify at this level. To calculate, first identify the percentage of required education you have earned (when substituting, you cannot use the first 60 semester hours that you earned). Then identify the percentage of required experience you possess. Add the two percentages. The total percentage must equal at least 100 percent to qualify at the GS-11. For example, an applicant who has 9 semester hours of graduate level education (i.e. 50% of graduate education required) and 6 months of creditable specialized experience (i.e. 50% of the required experience) would equal 100% of the required experience for the position. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Requirements

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/04/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Note: Experience MUST be substantiated in your resume.ORDo you possess a Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:

A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.