Executive Assistant to COO

An exciting opportunity has arisen for an experienced Executive Assistant to join a leading health-focused membership body. Representing professionals and stakeholders across the healthcare sector, the organisation plays a vital role in supporting its members, influencing policy, and driving improvements across health services nationwide.

Working closely with the Chief Financial Officer, this role offers a unique opportunity to provide high-level executive support while playing a key role in governance, committee administration, and senior stakeholder engagement.

Key Responsibilities

• Provide comprehensive Executive Assistant support to the CFO, including complex diary management, inbox management, and travel coordination
• Act as a key liaison point between the CFO and internal and external stakeholders
• Prepare and coordinate briefings, presentations, reports, correspondence, and meeting papers
• Manage the administration of Finance Committee meetings, including scheduling, agenda preparation, and logistics
• Collate and distribute committee packs, financial reports, board papers, performance updates, and risk reports
• Attend Board, Finance Committee, and senior leadership meetings, providing high-level governance support
• Produce accurate and professional minutes, ensuring key discussions, decisions, and actions are captured effectively
• Maintain action logs and monitor progress against agreed actions
• Support the preparation and circulation of governance documentation in line with organisational requirements
• Ensure all records and committee documentation are maintained appropriately and remain audit compliant

Person Specification

• Proven experience working as an Executive Assistant or Personal Assistant supporting senior executives, ideally at Director or C-suite level
• Strong experience coordinating Board, Committee, or senior leadership meetings
• Excellent minute-taking skills with the ability to accurately document complex discussions and decisions
• Understanding of governance processes and confidential reporting requirements
• Ability to build effective relationships with senior stakeholders, trustees, committee members, and executive leaders
• Highly organised with excellent written and verbal communication skills
• Strong attention to detail and the ability to manage multiple priorities within a fast-paced environment

Contract Details

• Location: Central London
• Contract: 6 months with the possibility of becoming permanent
• Salary: £45,000 - £50,000 per annum
• Hours: 35 hours per week
• Working Pattern: Hybrid working

This is an excellent opportunity for an experienced Executive Assistant seeking a varied role that combines senior executive support with governance and committee responsibilities within a respected health membership organisation.

Applications are being reviewed on a rolling basis, so early applications are encouraged.