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Supply chain & Finance Executive

VANGUARD AESTHETICS PTE. LTD.Singaporemycareersfuturepublished 09/18/2026
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Join a leading Medical Aesthetics Group in Singapore as Supply chain and Accounts Executive.

1. Logistics and Warehousing Support

a. Inventory & Documentation

  • Update inventory records for lot-controlledproducts and assist with periodic stock counts.
  • Maintain shipping and customs documentation:packing lists, airway bills, commercial invoices.

b. Shipment Coordination

  • Liaise with freight forwarders to schedulepickups, track shipments, and escalate delays.
  • Coordinate small sample shipments, ensuringaccurate labelling.

c. Vendor & 3PL Liaison

  • Support communication with third-party logisticsproviders and suppliers regarding order status and documentation.
  • Raise and follow up on purchase orders, andconfirm order acknowledgements, lead times and delivery dates with suppliers.
  • Check inbound deliveries against purchase ordersand delivery orders, and report shortages, damages or discrepancies forresolution.
  • Match 3PL and freight invoices to shipmentrecords, and flag billing variances to Finance before payment.
  • Maintain the vendor and 3PL contact list, ratecards and service records, and keep quotations and agreements properly filed.
  • Escalate recurring service issues and supportperiodic reviews of vendor and 3PL performance.

2. Finance Administration

a. Day-to-Day Accounting

  • Record financial transactions: data entry forinvoices, payments, and receipts under Singapore Financial ReportingStandards (SFRS).
  • Maintain the general ledger and sub-ledgers (AP,AR).

b. Accounts Payable & Receivable

  • Process vendor invoices, prepare payment runs, andreconcile vendor statements.
  • Generate customer invoices, monitor collections,and follow up on overdue accounts, update aging reports.

c. Month-End Support

  • Assist with month-end close activities: gatherinvoices, prepare schedules, and support journal postings.
  • Help prepare basic management reports, varianceanalyses, and spreadsheets for leadership.

d. Financial Documentation & Compliance

  • Maintain accurate finance records and supportinternal audits.
  • Prepare schedules and liaise with externalauditors, providing reconciliations and supporting schedules.
  • Maintain audit-ready documentation for statutoryand internal reviews.

Qualifications & Skills

Education:

  • Diploma or bachelor’s degree in Business/Accounting/Finance,or related field.

Experience:

  • 1–3 years in an accounting or finance supportrole.
  • Exposure to logistics coordination or shippingdocumentation a plus.

Technical Proficiency:

  • Proficient in Microsoft Excel (basicformulas, pivot tables).
  • Familiarity with ERP/accounting software (e.g.QuickBooks) preferred.

Core Competencies:

  • Strong attention to detail and numerical accuracy.
  • Good organizational and multitasking skills.
  • Clear communication and ability to followestablished processes.

Benefits:

  • Professional development

Work Location: In person