Administrative Support Officer
The Services required are set out as follows: Front Desk Operation
- Answer incoming calls and direct calls to the relevant parties
- Take down messages and convey messages to the relevant parties concerned
Man reception area and attend to school visitors
- Maintain the cleanliness and tidiness of the school’s reception area.
- Assist the administration of security procedures i.e. sign-in / out for visitors
- Assist in collating the class registers and students’ attendance.
Preparation of meeting room for meeting
- Prepare the meeting rooms prior to meeting
- Receive and direct visitors to meeting room
- Arrange for refreshment if required
Other Administrative Duties
- Assist in issuing of class registers to the students or teachers
- Assist other school staff in collating non-confidential information and filing of non-confidential documents.
- Handle other administrative work assigned by Principal, Vice- Principals and Administration Manager
The Personnel shall minimally have the following qualifications, skills and experience:
- NITEC (Office Skills) or minimum 5 GCE ‘O’ Level including pass in English Language. Officer without the required ‘O’ level passes but with relevant experience could also be considered.
- IT literate and proficient in the use of common office utility software (e.g. Microsoft Words, Excel, PowerPoint)
- Resourceful and able to harness information from various information sources (e.g. World Wide Web).
- Pleasant and service-oriented, with at least 2 years of relevant experience as an Administrative Support Officer or in a similar role, performing duties comparable to the job responsibilities listed above.
- Preferably has experience working in schools and with young children.
- Good interpersonal skills and able to relate to people
- Able to work independently and as a team player