Admin Assistants
The Services required are set out as follows: Item 1: Admin Assistant (Admin & Customer Service) Manning of General Office Counter; •Manage General Office reception ▪Attend to students, parents and walk-in visitors queries ▪Attend to goods delivery •Assist in general administrative and student related duties
- Updating of daily student attendance
- Follow up with absentees
- Attend to students leaving school early, prepare early dismissal slips (eg. for students unwell or medical appointment)
- Assist in managing the sickbay and attend to unwell students
- Providing first aid to students who are injured (eg. small cuts, abrasion/bruise), follow-up with completion of incident report
- Assist and guide staff on completion of incident report
- Assist in records management (eg. incident report and late list)
- Assist in other office or admin duties assigned by the Authority
Item 2: Admin Assistant (Admin & Operations) Manning of General Office Counter;
- Manage General Office reception
- Attend to students, parents and walk-in visitors queries
- Attend to goods delivery
- Assist in general administrative and student related duties
- Coordinate bus bookings and oversee bus booking orders for the school
- Attend to students leaving school early, prepare early dismissal slips (eg. for students unwell or medical appointment)
- Assist in managing the sickbay and attend to unwell students
- Providing first aid to students who are injured (eg. small cuts, abrasion/bruise), follow-up with completion of incident report
- Assist and guide staff on completion of incident report
- Assist in general estate management duties
- Registering of door access card and issuance to staff
- Tracking of number-lock padlocks for all classes, keep up-to-date issuance records
- Assist in other office or admin duties assigned by the Authority.
The Personnel shall minimally have the following qualifications, skills and experience:
- At least 3 years of working experience as a receptionist/ admin assistance in a Government/ Government Aided School (preferably Secondary School)/ Autonomous University Environment.
- At least GCE ‘N’ level certification
- Able to communicate and write well in English and at least one other language.
- Possess good communication skills and able to work independently as well as a team player.
- Able to use Microsoft Office applications such as Word and Excel
- Preferably have first aide certification.