Admin Assistant

Temp agencyV-SWIFT PTE. LTD.Singaporemycareersfuturepublished 08/21/2026

Must-have:Principal

Assist in the counting / sorting / packing / distribution ofbrochures or leaflets/items to the teachers and students.
Assist in the dissemination of information: school circulars,parents’ messages.
Inventory management of spare uniforms and first aid items.
Assist with the updating of Organisational Chart when new staffjoins, or resigning staff leaves.
Assist with updating the attendance system on a daily basis, usingthe IT-enabled system of attendance tracking.
Any other duties assigned by School Leaders, AdministrativeManagers (AM) or Operation Managers (OM), including supporting school keypersonnel as assigned by the AM.

Cover front desk customer service duties for Primary School andMOE Kindergarten.
Answer phone calls, attend to walk-in visitors, takes messages,responds to enquiries and provide general useful information (in a dynamicenvironment where high calls volume can be expected during peak hours).
Maintain customer related information when required, eg phone log.
Communicate with teachers regarding parents’ feedback/ messagesfrom phone calls or walk-in parents.
Handle daily varied demands and queries from parents/ students/vendors/ staff etc.
Render first level assistance to walk-in students’ needs includingattending to sick and injured students, early dismissals. To escalate suchcases to other colleagues in the office immediately if it is beyond superficialcases of injuries.
Handle/ support situation when student(s) vomited and soiled theirclothes.
Assist students in times of need, e.g. handling lost & founditems, change of uniform, contacting teacher/ parent, locating classroom.
Assist in receiving of goods and incoming mails.
Maintain tidiness of the reception area at all times.

3 years of working experience as administrative role (based onexact years of experience eg. 7.5 years of experience will be regarded as 7years).