administrative assistant - office

Education:

Secondary (high) school graduation certificate. or equivalent experience.

Work setting:

Education.

Budgetary responsibility:

$8,000,001 +.

Tasks:

• Assist with staff consultation and grievance procedures.
• Plan and organize daily operations.
• Record and prepare minutes of meetings, seminars and conferences.
• Compile data, statistics and other information.
• Arrange travel, related itineraries and make reservations.
• Type and proofread correspondence, forms and other documents.
• Provide customer service.
• Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury.

Supervision:

1 to 2 people.

Computer and technology knowledge:

• Workday.
• MS Outlook.
• MS Office.

Technical terminology:

Business.

Work conditions and physical capabilities:

• Ability to work independently.
• Attention to detail.
• Large workload.
• Work with minimal supervision.

Personal suitability:

• Excellent oral communication.
• Flexibility.
• Judgement.
• Organized.
• Team player.
• Accurate.
• Client focus.
• Reliability.
• Time management.
• Accountability.
• Dependability.
• Due diligence.

Screening questions:

Do you have experience working in this field?.

Employment terms options:

Flexible hours.

Experience:

5 years or more.

Employment terms options:

To be determined.

Health benefits:

• Dental plan.
• Health care plan.
• Vision care benefits.

Financial benefits:

As per collective agreement.

Long term benefits:

Maternity and parental benefits.

Other benefits:

Other benefits.

Support for newcomers and refugees:

• Participates in a government or community program or initiative that supports newcomers and/or refugees.
• Assists with immediate settlement needs of newcomers and/or refugees (for example: housing, transportation, storage, childcare, winter clothing, etc.).
• Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.).
• Supports newcomers and/or refugees with foreign credential recognition.
• Offers mentorship programs that pair newcomers and/or refugees with experienced employees .

Support for Indigenous people:

• Participates in a government or community program or initiative that supports Indigenous people.
• Offers mentorship, coaching and/or networking opportunities for Indigenous workers .
• Develops and maintains relationships with indigenous communities, indigenous-owned businesses and organizations .
• Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers .

Supports for visible minorities:

• Participates in a government or community program or initiative that supports members of visible minorities.
• Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.).
• Offers mentorship programs that pair members of visible minorities with experienced employees.