Administrative Staff/Assistant (m/f/d) (Office Management Specialist)

The Universität des Saarlandes is a campus university that is internationally known for its research orientation, particularly in the fields of Informatik and nano- and life sciences. Furthermore, it is characterized by its close relationships with France and its focus on Europe. Around 17,000 students are enrolled at the Universität des Saarlandes in over one hundred fields of study. The Universität des Saarlandes is a family-friendly university and, with more than 4,000 employees, is one of the largest employers in the region.

We are offering the following position for the Graduiertenkolleg 3082 at the earliest possible date:

Administrative Staff/Assistant (m/f/d) Reference number N2306, remuneration according to TV-L, pay group 8, duration of employment: temporary until 30.09.2030, scope of employment: 50% of the collective agreement working hours

This is your area of work:

Assistant at the Graduiertenkolleg 3082. You will support the German and international scientific staff of the Graduiertenkolleg in carrying out its tasks in research and teaching.

Your tasks are:

• Fund management, invoice processing, assistance with budget planning,
• Preparation of third-party funding project applications,
• Preparation and accounting of travel,
• Organization of events,
• Support for our new, especially international scientists regarding residence and visa issues,
• Publication support.

Your profile is:

• Relevant completed vocational training (Kauffrau/Kaufmann für Büromanagement or comparable)
• Very good written and spoken English skills
• Relevant professional experience (e.g., project management),
• Very good knowledge of Microsoft Office,
• Knowledge in the maintenance of websites.

Furthermore, you bring:

• Independent and goal-oriented way of working, decisiveness,
• Reliability, teamwork and communication skills, as well as a friendly and professional appearance.

We offer you:

• A secure and future-oriented workplace with attractive conditions,
• Flexible working time models for better compatibility of career and family, including the possibility of teleworking,
• Extensive training and further education opportunities (such as language courses),
• Attractive offers within the framework of Occupational Health Management, such as university sports,
• Additional pension scheme (RZVK),
• Discounted ticket for public transport (Job-Ticket),
• Company bike leasing (JobRad).

We look forward to receiving your meaningful online application (in one PDF file) by 31.08.2026 at bewerbung@uni-saarland.de. Please state the reference number N2306 in the subject line of the email.

If you have any questions, please feel free to contact us. Your contact person: Frau Dr. Nadine Meyer, Scientific Coordinator of the GRK 3082, Tel.: +49(0)681/302-71650. The classification into a pay group is subject to the transfer of tasks and fulfillment of personal requirements into the respective TV-L pay group.

Part-time employment is generally possible. If you have obtained a foreign university degree, proof of the equivalence of this degree to a German degree by the Zentralstelle für ausländisches Bildungswesen (ZAB) is required before employment. If necessary, please apply for this in good time. Further information can be found at https://www.kmk.org/zeugnisbewertung. Costs for participating in an interview at the Universität des Saarlandes, as well as costs for any ZAB certificate evaluation, generally cannot be reimbursed. We welcome applications regardless of gender, nationality, ethnic and social origin, religion/belief, disability, age, as well as sexual orientation and identity. The Universität des Saarlandes strives, in accordance with its equality plan, to increase the proportion of women. People with severe disabilities are expressly invited to apply and will be given preferential consideration if they are equally qualified. As part of your application for a position at the Universität des Saarlandes (UdS), you transmit personal data. Please note our data protection notices in accordance with Art. 13 of the General Data Protection Regulation (GDPR) regarding the collection and processing of personal data. By submitting your application, you confirm that you have taken note of the UdS data protection notices.

Supplementary information: Requirements for the applicant: Basic knowledge: Accounting, office and administrative work, third-party funding management Advanced knowledge: Travel expense accounting, expense reimbursement, Microsoft Office, project assistance