Administrative Assistant
About the company
The Universidad del Valle de Guatemala (UVG) is a higher education institution that, for more than sixty years, has driven the country's development through high-impact academic, research, and outreach programs.
We have three campuses, six faculties, and a Research Institute, which form a solid academic structure oriented toward the integral training of professionals and the advancement of knowledge. Our faculties are: Ciencias y Humanidades, Educación, Ciencias Sociales, Ingeniería, Administración y Negocios, and Colegio Universitario.
At UVG, we believe that knowledge is an engine for transformation; therefore, we promote equity in access to education through scholarship and financial support programs.
Our team is composed of passionate faculty, researchers, scientists, and professionals committed to academic excellence and the development of Guatemala. We provide opportunities for growth, innovation, and continuous training because we trust in the talent, creativity, commitment, and dedication of our community.
Today, we are looking for people who wish to join us in sharing our vision within a framework of ethics and excellence through their experience, to deliver resourceful and committed individuals to Guatemala and the world.
Your tasks
Provide administrative and operational support in the management of consultancies and research projects of the Programa de Protección Vegetal, through the monitoring of procedures, control of supplies and records, and attention to internal and external clients, contributing to the timely development of activities and compliance with institutional procedures.
Main functions
- Manage and follow up on administrative procedures related to the consultancies and research projects of the Programa de Protección Vegetal.
- Prepare and update the fee spreadsheets corresponding to personnel hired for consultancies and projects, verifying that the information is complete for processing.
- Prepare and follow up on requests for per diems, minor operating expenses, memorandums, and other administrative documents required for the development of consultancies and projects.
- Support the management and control of assigned petty cash funds, ensuring the registration and documentary support of expenses incurred, in accordance with institutional guidelines.
- Keep updated the inventories and administrative records of supplies, reagents, consultancies, and research projects.
- Register and follow up on administrative information related to the execution of consultancies and research projects, according to the instructions of the Program manager.
- Provide attention and follow-up to the requirements of internal and external clients related to the services and consultancies of the Programa de Protección Vegetal.
- Prepare and transfer quotes, accounting receipts, results, and other documentation related to services and consultancies, according to the corresponding instructions and authorizations.
- Guarantee the performance of other activities inherent to the position according to the needs of the environment and assigned projects.
- Provide administrative and logistical support in the planning, organization, and execution of internal and external activities of the Programa de Protección Vegetal, contributing to its timely development and proper functioning.
Requirements
Academic level: High school graduate as a secretary, bilingual secretary, bachillerato, and/or perito contador.
Experience: 1 year
Language: Basic English
Knowledge and skills: Handling of office equipment, Microsoft Office programs, planning and execution of internal and external activities. Desirable: Handling of ERP (Enterprise Resource Planning) systems.
How to apply
*Location: Campus Central Zona 15 Those interested in the position who meet the requirements should upload their resume and send salary expectations before November 02, 2026.
Other
Additional information Working hours: Monday to Friday from 7:00 to 16:00.