Admin cum Accounts Assistant (Construction)

Job Summary You will support daily office and construction-related administrative tasks, coordinate vehicle and machinery documentation, process orders, manage supplier communications, and assist management and operations teams to ensure smooth business operations. Responsibilities Answer phone calls and greet visitors to maintain professional office interactions Manage office supplies to ensure availability and organization for uninterrupted operations Coordinate and administer company vehicles and machinery documentation, including road tax, insurance, servicing, and parking matters with relevant authorities (LTA, One Motoring, URA, HDB) Receive and process high-volume incoming orders for ready-mix concrete, premix, mortar, diesel, and related construction materials via phone, email, or digital portal Maintain accurate records and documentation for vehicle and machinery supply to internal and external parties to support finance billing Invite quotations, negotiate prices, and coordinate with suppliers and cross-functional teams to secure cost-effective purchases Prepare quotations, purchase orders, delivery orders, and invoices to support procurement and billing processes Create presentation slides using PowerPoint to support communication and reporting needs Perform administrative and basic accounting duties to support company operations Carry out other ad-hoc duties as required by the company Preferred competencies and qualifications Experience in the construction industry Proficiency in MS Office Applications (Word, Excel, PowerPoint) and ERP systems Ability to communicate effectively in English and Chinese to assist customers and handle enquiries Minimum N / O Level / ITE / Diploma with 1 to 2 years of administrative experience Good communication and interpersonal skills to collaborate with team members and stakeholders Positive attitude and willingness to learn new tasks and processes Ability to start on short notice Other Information Job Types: Full Time, Permanent Only for SG / SPR Working location: 33 Ubi Avenue 3 Working days: 5 days per week, 9am – 6pm Interested applicants, please send your detailed resume (including past experiences, current and expected salary) to: cindy@unitedworks.com.sg