SECRETARY (OA)

About the company

You will serve as a SECRETARY (OA) in the NUCLEAR PRODUCTION DEPARTMENT (CODE 300N) of PORTSMOUTH NAVAL SHIPYARD.

Your tasks

• You will serve as the principal administrative support assistant to the Department Head by independently managing the daily administrative operations of the office.
• You will maintain official administrative records in accordance with Department of the Navy records management requirements and ensure records are safeguarded, retained, and disposed of using approved procedures.
• You will schedule and organize meetings, conferences, inspections, training events, and management reviews by coordinating attendance, reserving facilities, preparing agendas, and distributing meeting information to participants.
• You will serve as the administrative liaison with Human Resources, Budget, Information Technology, Security, Contracting, Facilities, and other command organizations.
• You will receive, review, and control incoming correspondence, reports, directives, and other official communications.
• You will operate advanced functions of office automation software, e.g., database, spreadsheet, and word processing.

Requirements

Your resume must demonstrate at least one year of Specialized experience at or equivalent to the GS-06 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: * Experience reviewing publications, directives, and other materials which may affect an organization. * Experience utilizing a variety of office automation software and Navy administrative systems to prepare correspondence, reports, spreadsheets, presentations, meeting materials, and other documents supporting operations. * Experience producing a wide range of administrative products requiring accuracy, proper formatting, and compliance with established correspondence and records management policies. * Experience determining appropriate follow-up actions, preparing materials to meet the supervisor's needs, and responding to correspondence or phone calls. Additional qualification information can be found from the following Office of Personnel Management website: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=List-by-Occupational-Series and https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/0300/secretary-series-0318/ Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.