Receptionist

About the company

Our client specializes in Marine Logistics, Industrial Projects, and other niche markets and possesses advanced market knowledge (Vertical Markets such as High-tech, Pharmaceuticals, Textile, Automotive, ...).

Your tasks

As Office Coordinator, you are the beating heart of the office. You ensure that everything runs smoothly behind the scenes and that colleagues, visitors, and drivers can count on a professional and welcoming reception.

Your package of tasks is varied and offers plenty of room for initiative:

Administration: You manage incoming and outgoing mail, keep internal address books up-to-date, and provide administrative support to HR.

Reception and communication: You answer telephones, transfer calls, and receive and register visitors and drivers in a friendly manner.

Office organization: You reserve and organize meeting rooms, order office supplies, follow up on deliveries, and ensure that, among other things, first aid materials are always available. You also take care of the practical organization of sandwich orders.

Facility management: You help monitor hygiene, safety, and the daily management of the building.

Internal communication: You handle internal mailings, announcements, birthday wishes, and other updates for employees.

Events and activities: You support the management during events and assist in the organization of internal parties and team activities.

In short: thanks to your organizational talent and service-oriented approach, everyone can focus on their own work.

Requirements

Do you get energy from a varied set of tasks and are you someone who likes to keep everything in good order? Do you love welcoming people kindly, supporting colleagues, and ensuring an office runs smoothly? Then this position as Office Coordinator might just be your next challenge!

Who are we looking for? We are primarily looking for someone who likes to take things off people's plates, thinks ahead, and takes pleasure in a well-organized office.

In addition, you recognize yourself in the following profile

• You are friendly, communicative, and customer-oriented.
• You work accurately and have strong administrative skills.
• You are proactive, flexible, and know how to maintain an overview even during busy periods.
• You have a hands-on mentality and like to think in solutions.
• You enjoy working with colleagues and take spontaneous initiative.
• You have a basic knowledge of French and English.
• Experience in an international work environment is a plus.

Other

Job description Office Coordinator – Schoten Are you an organizational talent who likes to roll up your sleeves?