Travel Desk & Administrative Officer

The international company Terry Soot MG is looking for a Travel Desk & Administrative Officer who will support travel organization processes and administrative processes for our projects and clients. This role combines corporate travel coordination and administrative support, ensuring efficient logistics, accurate reporting, and seamless daily operations.

Key Responsibilities: Travel Desk:

Planning, coordinating, and supporting business trips in accordance with client and project requirements

Booking flight tickets, accommodation, training rooms, and ground transportation (including car rentals)

Searching for optimal and alternative routes considering cost and time

Monitoring compliance with international travel regulations and internal company policies

Supporting employees before, during, and after trips

Administrative and Reporting Tasks:

Performing administrative tasks related to travel organization and internal processes

Preparing and maintaining monthly reports (travel expenses, bookings, performance indicators)

Maintaining accurate documentation and records in internal systems and spreadsheets

Conducting research on travel options, suppliers, prices, and logistical solutions

Monitoring quality and efficiency indicators for defined goals

Teamwork and Development:

Performing complex and diverse tasks

Close cooperation with internal teams to ensure effective communication

Participation in internal training and professional development programs

Candidate Requirements: English proficiency at B2 level (spoken and written)

Knowledge of other languages will be an advantage

Proficient use of Google Sheets and/or Microsoft Excel

Excellent organizational and time-management skills

Strong communication and interpersonal skills

Analytical thinking and problem-solving abilities

Customer orientation and attention to detail