Admin & Operation Executive

Position: Admin & Operation Executive

Location: Alexandra Working hours: Mon – Fri,9.30am – 6.30pm Remuneration: $3,200 to $3,500 + VB

Key Responsibilities:

• Handle general administrative duties, documentation and business correspondence.
• Draft and respond to routine emails from clients, vendors and business partners.
• Coordinate with third-party service providers, including accounting and marketing vendors, and follow up on agreed deliverables.
• Provide administrative support for ongoing interior design and renovation projects.
• Source and coordinate contractors or service providers, such as plumbers and electricians, when required.
• Prepare basic payroll information by entering employee data into the company’s existing template.
• Maintain proper records of quotations, invoices, vendor information and other company documents.
• Use digital and AI tools to improve administrative efficiency and simplify routine tasks.
• Follow up on outstanding matters and provide regular updates to the Managing Director.
• Perform other reasonable administrative and operational duties when required.

Requirements

• Diploma or equivalent qualification in Business Administration or a related field.
• At least 1–3 years of experience in administration, operations or project coordination.
• Experience in an SME, interior design, renovation or project-based environment would be advantageous.
• Comfortable communicating and coordinating with clients, vendors and contractors.
• Able to draft professional emails and manage routine matters independently.
• Comfortable learning and using AI or other digital productivity tools.
• Organised, proactive and willing to take ownership of assigned tasks.
• Adaptable, receptive to feedback and willing to learn.

HOW TO APPLY:

Interested applicants, kindly click on “APPLY NOW” or send your resume in MS WORD format to liora.chow(at)trustrecruit.com.sg We regret only shortlisted candidates will be notified.

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Trust Recruit Pte Ltd EA License No: 19C9950 EA Personnel: Chow Zi Xin (Liora) EA Personnel Reg No: R25157767