Admin & IT Executive (Japanese MNC)

Responsibilities

Administrative Support (70%)

• Manage visitors, incoming calls, courier arrangements, and hotel bookings.

• Oversee daily office operations, including cleanliness, pantry supplies, stationery, facilities maintenance, and vendor coordination.

• Handle purchase requisitions, invoice verification, and payment coordination for non-trade purchases.

• Manage company vehicles, leasing, servicing, repairs, road tax, and related documentation.

• Coordinate training, e-learning administration, company events, employee engagement initiatives, and festive activities.

• Maintain office records, name cards, company stamps, and stationery supplies.

• Coordinate workplace 5S activities and support fire drills as a Fire Warden.

• Perform other administrative duties as assigned.

IT Support (30%)

• Provide end-user technical support for laptops, printers, mobile devices, Microsoft Office, and SharePoint.

• Manage IT assets, software licences, and related documentation, including support for overseas offices.

• Support IT infrastructure, cybersecurity, data protection, and information security compliance.

• Maintain IT policies, procedures, and governance documentation.

• Assist with IT procurement, purchase requisitions, payment follow-ups, and IT training.

• Support IT operational improvements and other ad hoc duties as required.

Requirements

• Minimum Diploma in Business Administration or a related field.

• At least 2 years of experience in office administration, facilities management, or related functions.

• Basic knowledge of IT operations, end-user support, and office systems.

• Proficient in Microsoft Office, including Excel, Word, and PowerPoint.

• Good English communication, organizational, and time management skills.

• Meticulous, proactive, adaptable, and able to work independently.

HOW TO APPLY:

Interested applicants, please click on “Apply Now” or submit your resume to ref71@trustrecruit.com.sg We regret only shortlisted candidates will be notified. Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA). Please read our privacy statement on our corporate website www.trustrecruit.com.sg. Trust Recruit Pte Ltd EA License No: 19C9950 EA Personnel: Lee Jia Xiang EA Personnel Reg No: R25158171