Admin Executive

We are seeking a highly motivated Admin Executive who will assist our team by managing day-to-day administrative support and overseeing strategic initiatives. This role requires exceptional organizational skills, strong communication, project management, and the ability to work with various functional teams.

Key Responsibilities:

• Provide administrative support to senior management, including but not limited to managing an active calendar of appointments.
• Serve as the primary point of contact with the regional P&L chiefs on behalf of COO and track action items across to ensure timely execution of key business objectives and strategic initiatives.
• Preparing reports, presentations and recording of minutes for executive meetings.
• End to end travel administration, anticipate travel requirements and ensure arrangements are well completed in advance.
• Overseeing the day-to-day operations of the office, managing office supplies and ensuring that all administrative activities comply with company policies & legal regulations.
• Overseeing the maintenance of office facilities & equipment, ensuring the workplace is safe and compliant with health & safety regulations.
• Contribute to company level event management committee.

• Other ad-hoc duties that may be assigned from time to time by the supervisor.

Key Requirements:

• Degree or equivalent qualification in Business Administration, Marketing, Management or a related field
• Minimum 3 years of relevant experience in supporting C-suite or senior management.
• Experience in manufacturing or similarly fast-paced professional environment preferred.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• High degree of discretion, integrity and maturity.
• Strong attention to detail and follow-through.
• Proactive, resourceful and able to work independently.
• Comfortable dealing with senior executives and other high-level stakeholders.
• Strong proficiency in Microsoft Outlook, Word, Excel, PowerPoint and Teams.