VFX project manager

We are looking for an experienced *Millwork Project Manager* to join our team and take ownership of custom millwork projects from contract award through final installation, deficiencies, and project closeout, working collaboratively with management on billing and final payment.

This is a hands-on project management position in a custom millwork environment. You will coordinate the many moving pieces between our clients, general contractors, designers, architects, suppliers, drafting, production, finishing, delivery, and installation teams.

The right person understands that a successful project isn't simply one that gets installed . It needs to be *properly scoped, accurately priced, efficiently produced, installed on schedule, financially controlled, and properly closed out.*

You are someone who naturally looks three steps ahead, catches problems before they become expensive, and takes ownership of getting projects across the finish line.

*WHAT YOU'LL BE RESPONSIBLE FOR: PROJECT OWNERSHIP*

• Take full ownership of assigned projects from award through installation, deficiencies, and project closeout.
• Review contracts, drawings, specifications, schedules, scope, exclusions, allowances, and pricing at project award.
• Identify potential scope gaps, contractual risks, schedule concerns, and cost exposures before they become problems.
• Develop and maintain project schedules and critical milestone dates.
• Track project progress and ensure internal and external deadlines are being met.
• Coordinate multiple projects simultaneously while maintaining attention to detail.
• Act as the primary project contact and maintain clear communication with all stakeholders.

*ESTIMATING & PROJECT FINANCIAL CONTROL*

• Review the original estimate and project scope at turnover from estimating/sales.
• Understand project budgets, labour allowances, material costs, subcontractor costs, freight, installation costs, and anticipated margins.
• Monitor actual and committed costs throughout the project.
• Identify potential cost overruns early and communicate them to management.
• Track project profitability and help ensure projects remain within approved budgets.
• Identify work outside the original contract scope and ensure it is treated as a change order or extra rather than absorbed into the project.
• Prepare, price, track, and obtain approval for change orders in coordination with management.
• Maintain accurate records supporting additional work and project costs.

*CONTRACTS, CHANGE ORDERS & COMMERCIAL PROTECTION*

• Review project contracts and identify requirements that may affect scope, schedule, payment, or liability.
• Ensure project exclusions and assumptions are understood and maintained.
• Document owner/GC changes, site conditions, delays, omissions, revisions, and additional work.
• Issue RFIs and change-order requests when project conditions differ from the original scope.
• Ensure additional work is properly documented and approved wherever possible before the work proceeds.
• Track outstanding change orders through approval and billing.
• Monitor payment requirements, holdbacks, deficiencies, and outstanding accounts in collaboration with management.
• Escalate payment or contractual concerns to management promptly.

*SHOP DRAWINGS & DRAFTING COORDINATION*

• Coordinate the shop drawing process from initial drawings through approval.
• Review shop drawings for scope, dimensions, materials, hardware, finishes, constructability, and coordination with site conditions.
• Coordinate comments and revisions between the client, architect, designer, GC, and drafting team.
• Track drawing submissions and approvals against project deadlines.
• Ensure production does not proceed on items requiring outstanding approvals unless authorized.
• Identify discrepancies between architectural drawings, specifications, site conditions, and millwork requirements.
• Manage RFIs and ensure responses are received and properly documented.

*SITE MEASUR