Executive Assistant

Location : Remote, with Real Estate experience Schedule : EST Working Hours: Full-Time (40 hours/week) Job Summary We are seeking a highly organized, proactive, and detail-oriented Executive Assistant with real estate experience to support the founder of multiple businesses. This role is critical in managing day-to-day operations, ensuring smooth communication, and helping the founder stay focused on high-level priorities. This is a full-time remote position ideal for someone who can confidently manage emails, calendars, client interactions, and sales support while also taking ownership of tasks and contributing to operational improvements over time. Key Responsibilities Email & Calendar Management

Manage and organize the founder’s inbox and calendars across multiple businesses

Coordinate meetings, appointments, and schedule changes across overlapping commitments

Prioritize tasks and communications based on urgency and business impact

Assist with travel coordination and high-level scheduling as needed

Client Communication & Follow-Ups

Act as a primary point of contact for clients and prospects

Handle inquiries, follow-ups, and ensure timely, professional communication

Maintain strong client relationships throughout the sales pipeline

Provide real-time updates to leadership on client interactions and status

Sales Support

Assist in discovery calls and gather key client information

Help qualify leads and support movement through the sales pipeline

Coordinate follow-ups and ensure no opportunities are missed

CRM & Systems Management

Maintain and update CRM systems (e.g., Honeybook, Microsoft tools, or similar)

Build and improve repeatable workflows and processes

Ensure accuracy and completion of tasks across systems and teams

Handle secure access to systems (VPN, shared folders) with strict confidentiality

Task Ownership & Project Management

Take full ownership of daily operational tasks and ensure timely completion

Track projects, deadlines, and deliverables across multiple businesses

Coordinate with internal teams and external stakeholders

Support initiatives such as documentation, social media coordination, and admin workflows

Strategic Support (Growth Over Time)

Identify inefficiencies and recommend improvements in workflows and systems

Gradually contribute to planning, prioritization, and operational strategy (within 60–90 days)

Support the founder in scaling systems and improving overall business efficiency

Requirements Required Skills & Qualifications Experience

Proven experience as an Executive Assistant, Personal Assistant, or similar role in the real estate industry

Experience managing emails, calendars, client communications, and sales support

Exposure to CRM systems and project/task management tools

Skills

Exceptional organizational skills and attention to detail

Strong written and verbal English communication skills

Ability to manage multiple priorities and stakeholders simultaneously

Comfortable working independently in a fast-paced, dynamic environment

Sales Support Experience

Experience with lead qualification and pipeline management

Ability to support discovery calls and capture key client information

Tools & Technology

Proficiency with Google Workspace and/or Microsoft Office tools

Experience with CRM systems (e.g., Honeybook or similar)

Familiarity with project management tools (Asana, Trello, etc.) is a plus

Core Traits (Critical for Success)

High Emotional Intelligence (EQ): Able to navigate different personalities with professionalism, discretion, and emotional stability

Trustworthy & Confidential: Handles sensitive data with integrity and maintains strict confidentiality

Proactive & Anticipatory: Able to think ahead, anticipate needs, and act without constant direction

Professional & Client-Facing: Communicates clearly and diplomatically with clients and stakeholders

Detail-Oriented & Reliable: Ensures tasks are completed accurately and consistently

What Success Looks Like

Founder's schedule, inbox, and operations run smoothly with minimal oversight

Tasks and projects are completed consistently and on time

Clear visibility across operations, clients, and priorities

Increased efficiency through improved systems and workflows

Transition from task execution to strategic contribution over time

Benefits

Collaborative and supportive work environment.

Stable, long-term remote work opportunity.

Health Insurance (Maxicare HMO) after 3 months probationary period

Originally posted on Himalayas