Tender Administrator

Key Responsibilities  

Lead Identification: Monitor public procurement portals and platforms like Kenya Tenders, Tenders  on time, Tender sure for relevant medical device Request for Proposals. (RFP)  Documentation & Compliance: Compile mandatory tender documents (e.g, KRA certificates, tax  compliance, audited accounts, and technical ISO/CE equipment specifications) to ensure 100%  responsiveness to strict public procurement laws.  Bid Compilation: Format technical data, pricing schedules, and delivery timelines into a professional  bid document before the submission deadline.  Record Management: Maintain accurate electronic and physical databases of submitted bids, tender  addenda, and awarded contracts.  Logistics: Track delivery timelines, installation, and commissioning of awarded medical equipment.

ESSENTIAL SKILLS  

Organization: Strong project management skills to juggle multiple bids with overlapping deadlines. Attention to Detail: Strict adherence to bid instructions (failure to comply with specific document  formats or missing signatures often leads to immediate disqualification).  Communication: Ability to liaise with biomedical engineers, suppliers, and procurement officers. Tech-Savviness: High proficiency in Microsoft Office (Excel, Word) and digital e-procurement  portals. 

EDUCATION BACKGROUND  

Minimum Diploma or Bachelor’s Degree in Business Administration, Supply Chain Management, procurement, Bio Medical Engineering or a related field.  At least 2 to 3 years of administrative experience in tender processing within healthcare,  pharmaceuticals, or medical supplies procurement or tendering.