Procurement & Office Administration Executive

Your tasks

The Procurement Coordinator / Executive is responsible for supporting daily procurement operations, ensuring the timely sourcing and delivery of food ingredients, packaging materials, kitchen supplies, and other operational items across restaurant outlets.

Procurement Handle daily purchasing of food ingredients, packaging materials, and operational supplies.

Source suppliers, compare quotations, and negotiate pricing.

Prepare purchase orders and coordinate timely deliveries to outlets.

Monitor inventory levels and ensure sufficient stock availability.

Liaise with suppliers and outlets to resolve delivery, quality, and stock issues.

Coordinate closely with China HQ on procurement matters, product sourcing, purchasing requirements, and supply chain operations.

Monitor purchasing costs and identify cost-saving opportunities.

Maintain accurate procurement records, invoices, and reports.

Coordinate with Operations, Warehouse, and Finance departments.

Perform other duties as assigned by Management.

• Oversee daily office administrative operations to ensure smooth business operations.
• Serve as the main point of contact for administrative matters and internal communications.
• Monitor and coordinate timely renewal of business licences, permits, and relevant certifications.
• Arrange business travel, including flights, accommodation, transportation, and visa applications.
• Manage office supplies, stationery, pantry items, and administrative resources.
• Coordinate company meetings, staff activities, and team-building events.
• Maintain office facilities and liaise with vendors on maintenance and repairs.
• Manage administrative expenses and ensure compliance with approved budgets.
• Maintain proper records of company contracts, agreements, and administrative documents.
• Liaise with China HQ, restaurant outlets, and external parties on administrative matters.
• Perform other duties as assigned by Management.

Requirements

Job Requirements

• Diploma or Degree in a relevant discipline.
• 1–3 years of procurement experience, preferably in the F&B industry.
• Good communication, negotiation, and organisational skills.
• Proficient in Microsoft Excel and MS Office.
• Able to multitask and work independently in a fast-paced environment.
• Proficiency in English and Mandarin is required to communicate with local suppliers and China HQ on procurement matters.