Junior Accounts Assistant

Tissus d'Helene Ltd is a boutique textile showroom in the Design Centre, Chelsea Harbour. Our clientele is mainly from the interior design world. We are looking for a friendly person to join our busy company.

Since the company uses sales order processing and purchase order processing on Sage 50, the responsibilities cover all the day-to-day processing into the Sage ledgers of bank, sales and purchase transactions.

Sales ledger processing

• Convert sales orders which have been delivered or for which payment has been received to sales Invoices and post to the ledge
• Process card (Worldpay) payment - Notify Sales' Department
• Process refunds and issue credit note when instructed
• Post International Invoices to the ledger as per Sales' department notification
• Raise rent invoice quarterly
• Run monthly customer statements and email to customers. Follow up any customers who are in arrears with payment

Purchases

• Convert daily purchase orders to supplier invoices using the invoices emailed to us by our suppliers
• Reconcile statements received from suppliers
• Run weekly aged creditors' report and prepare list of payments due, by currency, and pass to Managing Director with supporting invoices for payment. Once paid, reconcile to entries on bank statement, apply to supplier accounts and create and send remittance advices
• Maintain Aged creditors' spreadsheet by updating on weekly basis
• Liaise with suppliers on a daily basis and answer queries as needed
• Post all Direct Debit invoices on Sage
• Notify the Sales' department of any discrepancies

Bank

• Post all receipts and payments on statement to the ledger for all currencies. Regularly reconcile the bank entries on Sage to the bank statements
• Maintain internal HSBC spreadsheet by posting data from the bank statement daily
• Post company expenses

Check Emails checked on a daily basis

• Answer telephone and direct calls as appropriate
• File documents & maintain the filing system