EA to Chairman
About the company
Our client, a prestigious international business, is seeking an experienced assistant to support their Chairman on a temporary basis, working closely alongside the Chairman’s existing PA.
Your tasks
What you’ll do
- Keep the Chairman’s office and meeting rooms immaculate and guest-ready, preparing rooms and refreshments and welcoming VIP guests
- Manage office supplies, fresh flowers and relationships with suppliers, facilities, cleaners and couriers
- Book flights, hotels, taxis and car services, including online check-in and seat and lounge preferences
- Prepare clear, accurate itineraries and handle last-minute changes calmly
- Make restaurant reservations in line with the Chairman’s preferences
- Sort and prioritise incoming post, flagging anything urgent or confidential
- Maintain accurate electronic filing
- Coordinate the Chairman’s Christmas card programme, from lists and addresses through to signing and dispatch
- Provide daily updates and handovers to the PA, covering diary and travel when needed
Requirements
- An experienced EA, with experience within a Chairman’s or CEO’s office
- Highly organised with exceptional attention to detail
- Experienced in booking business travel and preparing itineraries
- Absolutely discreet with confidential information
- Polished and warm in person, on the phone and in writing
- Confident with Outlook, Teams, Word and Excel
- Knowledgeable about London’s best restaurants, hotels and venues (desirable)
- Comfortable working with people from a wide range of countries and cultures; additional languages are a bonus
- Reliable, proactive and calm under pressure, with a low ego and good judgement on when to act and when to check first
How to apply
Please apply now if you are immediately available and can cover the full period.
Other
Location: Mayfair, London Contract: Temporary, 3 to 6 months Start date: Immediate - November Salary: £80,000 to £90,000 per annum (pro rata) Hours: 09:30 to 18:00, Monday to Friday, fully office-based
You will also need to be available to work over the Christmas period in their offices
REF: JC223522