EA/Finance Administrator

EA/Finance AdministratorLondon (Victoria)£40,000Permanent, full-time (8am–5pm), hybrid with four days a week in the office

A small, growing business is looking for an EA/Finance Administrator to join its close-knit team as soon as possible. This varied in-house role combines finance administration with executive and business support. You’ll own client invoicing, coordinate UK payroll, manage supplier invoices and expenses, and keep the business running smoothly day to day. Finance is busiest at the start and end of each month, which leaves time mid-month for admin, CEO support and other projects.

We’re looking for someone self-sufficient, comfortable with numbers and happy to pick up whatever needs doing, rather than sticking to a narrow remit. This could suit someone earlier in their career who wants broad, hands-on experience. A maths, finance or business background would be helpful, but a degree isn’t essential.

What you’ll do:

• Prepare and issue client invoices across a mix of subscription and consultancy billing models.
• Help improve and streamline invoicing processes.
• Chase outstanding client payments.
• Keep on top of money owed to and by the business, working with our external finance partners.
• Coordinate monthly UK payroll for a small team by sending updates to the external accountant and loading payments through online banking.
• Process supplier invoices, team expenses and card claims, and prepare them for approval.
• Keep client and supplier documentation, payment details and records complete and well organised.
• Manage the CEO’s diary and arrange meetings and travel for the team.
• Create and polish presentations for internal and external audiences.
• Proofread and sense-check client-facing documents before they go out.
• Help new starters settle in, handle the admin when people leave, and keep personnel files secure and up to date.
• Help organise team socials and internal events.
• Take on ad hoc admin and operational tasks across the business as it grows.

What you’ll need:

• Confidence working with numbers, and great accuracy and attention to detail.
• Some experience in an administrative, finance or EA role, or a strong desire to build a career in this area.
• The ability to manage your own workload, prioritise around month-end deadlines and work independently.
• A flexible, can-do attitude and a willingness to step outside your core remit.
• Good written and verbal communication skills, plus the confidence to deal with senior leaders, clients and suppliers.
• Solid Microsoft Office skills, especially Excel and PowerPoint.
• Discretion with confidential financial and employee information.
• Enthusiasm for finding smarter, less manual ways of working.
• Desirable: a maths, finance or business background, and experience with invoicing, payroll or accounting software.

REF: HT226264

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