executive assistant

Job Description

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COMPANY DESCRIPTION :

Our client is an innovative company specializing in the design, manufacturing, and installation of custom-built solutions. Recognized for the quality of its work and creative approach, the company offers a dynamic environment where ideas, collaboration, and personal growth are highly valued.

JOB DESCRIPTION :

Are you proactive, highly organized, and known for your ability to anticipate needs? We are looking for an Executive Assistant who will act as a true right hand to the leadership team. In a dynamic and growing environment, you will play a key role in organizing priorities, coordinating executive activities, and ensuring the smooth day-to-day operation of the office.

More than a traditional administrative support role, this position is ideal for a confident, resourceful, and action-oriented individual who takes initiative, manages multiple priorities simultaneously, and works effectively with senior executives.

TASKS AND RESPONSIBILITIES :

• Provide daily administrative and organizational support to members of the leadership team;
• Manage complex calendars, coordinate appointments and meetings, and organize daily priorities;
• Follow up with various stakeholders and ensure deadlines and action items are completed;
• Prepare presentations, documents, communications, and other materials required for executive meetings;
• Coordinate executive meetings as well as meetings and visits with key clients;
• Organize business travel within Canada and internationally, including flights, hotels, transportation, and detailed itineraries;
• Prepare, review, and follow up on executive expense reports;
• Act as a key point of contact and ensure effective communication with various offices, partners, clients, and internal and external stakeholders;
• Welcome clients, suppliers, partners, and visitors and ensure they receive a professional and high-quality experience;
• Assist with the coordination of office activit