Event Operations Coordinator

About the position

TheLittleCoffeeBreak ApS is looking for an engaged Event Operations Coordinator to support the planning, coordination, and execution of the company's mobile coffee bars, catering solutions, and event activities.

The position combines administrative, coordinating, and practical tasks and is suitable for a person who thrives on ensuring efficient operations, high quality, and a professional customer experience.

Tasks

• Plan and coordinate the company's daily event and catering activities.
• Coordinate customer inquiries, bookings, and the event calendar.

• Prepare staffing and work schedules for events.
• Coordinate transport, setup, and breakdown of mobile coffee bars and event equipment.

• Ensure that equipment, raw materials, and materials are ready before each event.
• Coordinate inventory management, ordering, and contact with suppliers.

• Collaborate with the company's management on the planning and optimization of work processes.
• Contribute to the development of efficient workflows and ensure high quality in deliveries.

• Follow up on customer inquiries and ensure professional service before, during, and after events.
• Participate practically at events and arrangements as needed.

Qualifications

We are looking for a candidate who:

• Has experience with coordination, planning, or administration, preferably within the hospitality, café, catering, or event industry.
• Has strong organizational skills and can handle multiple tasks simultaneously.

• Has good communication and collaboration skills.
• Works in a structured, responsible, and independent manner.

• Has experience with Microsoft Office and common IT systems.
• Proficient in English, both written and spoken.

It is an advantage if you

• Have previous experience as a barista or from the café, hospitality, catering, or service industry.
• Have experience with coordination, planning, or management-related tasks.

• Have a relevant higher education in management, administration, event coordination, business operations, or a similar field.

We offer

• A permanent full-time position.
• An exciting and varied position with both administrative, coordinating, and practical tasks.

• Opportunities for professional and personal development in a growing company.
• An informal, dynamic, and international work environment.

• Salary according to qualifications.