Operations Admin Coordinator [5 DAYS / WOODLANDS] (KCKC)

Your tasks

Job Responsibilities 1. Order Processing & System Administration

• Process sales and operational orders, including data entry, record updates and document preparation.
• Maintain accurate administrative records and ensure operational information is updated promptly.
• Prepare order documentation and support internal workflow processes.

2. Scheduling & Deployment Coordination

• Assist in scheduling measurement, delivery, installation and service works according to operational requirements and customer timelines.
• Coordinate the daily deployment of vehicles, drivers and operational resources.
• Assist with route planning and scheduling to improve operational efficiency.
• Liaise with relevant departments to ensure smooth daily operations.

3. Documentation, Billing & Coordination

• Prepare operational documents, costing details and supporting records for internal processing.
• Coordinate with subcontractors and relevant stakeholders to ensure timely order fulfilment.
• Verify subcontractor invoices and supporting documents for accuracy.
• Ensure proper filing and handover of documents for invoicing and record-keeping.

4. General Administrative Support

• Handle filing, scanning and document organisation.
• Assist with departmental reporting and operational tracking.
• Perform other administrative and coordination duties as assigned by supervisors or Management.

Requirements

• Minimum GCE ‘O’ Level, Diploma or equivalent qualification.
• 1–3 years of relevant administrative or operations coordination experience.

Other

Working Days: Monday to Friday Working Hours: 7:30am – 5:15pm Salary: $2,200 – $2,800 + AWS + Variable Bonus Working Location: Woodlands Industrial Park