Administrative Executive (Admin Support / AP / AR / Central) - 8890

Position title: Administrative Executive

Working Days: 5 days Working Timing: 9:00 am to 6:00 pm Working Location: Telok Ayer Street Starting Salary: $3000 - $3500

Overview

We are seeking Administrative Executive cum Accounts Assistant to provide administrative support while assisting with daily accounting and finance functions.

Key Responsibilities & Duties:

Administrative Duties (80% of job scope)

• Office Administration & Supplies Management Manage and replenish office supplies, stationery, drinking water, printing materials, envelopes, name cards and other office necessities.
• Document & File Management Handle the packing, storage, retrieval and return of physical files and documents, while maintaining accurate records and tracking in Excel.
• Vendor & Facilities Coordination Liaise with external vendors for office equipment, air-conditioning servicing, internet services and other maintenance or operational matters.
• Administrative & Banking Support Assist with season parking payments, SAL deposit slips, cashier orders, leave records and other administrative processes.
• General Administrative Support Provide day-to-day administrative assistance to the Manager and support ad hoc duties as required.
• Monitor office supplies inventory and coordinate procurement activities.
• Liaise with vendors, service providers, and government agencies when required.
• Support HR administration.

Accounts & Finance Duties (20% of job scope)

• Process accounts payable and accounts receivable transactions.
• Prepare invoices, payment vouchers, official receipts, and purchase orders.
• Perform data entry and maintain accurate accounting records.
• Assist in bank reconciliations and petty cash management.
• Monitor payments and follow up on outstanding receivables.
• Support monthly, quarterly, and year-end financial closing activities.
• Assist in preparing financial reports and schedules.
• Maintain proper filing of accounting documents for audit and compliance purposes.
• Ensure compliance with company policies and financial procedures.

Qualifications and Requirements:

• Diploma or Bachelor's Degree in Accounting, Finance, Business Administration, or a related field.
• Minimum 1-3 years of experience in administration and accounting support roles.
• Proficient in Microsoft Office applications, especially Excel, Word, and Outlook.
• Familiarity with accounting software (e.g.Xero or similar).

Reports directly to the Finance/HR/Administration Manager or Management Team.

Interested Personal kindly contact WhatsApp :+65 8833 7969(Lydia) OR Email to : supreme.lydiachieng@gmail.com The Supreme HR Advisory Pte Ltd Reg No: R1988890 EA No: 14C7279