Office Assistant

ABOUT THE ROLE

We are looking for a reliable, organized, and proactive Office Assistant to support the day-to-day operations of our office and ensure a clean, organized, and efficient working environment. The ideal candidate is hands-on, detail-oriented, service-minded, and comfortable handling a variety of administrative and operational tasks. This role requires someone who can take initiative, manage priorities, and provide practical support to the team whenever needed.

KEY RESPONSIBILITIES

Office & Facility Support

• Ensure office supplies, pantry items, and daily necessities are well-stocked.
• Monitor office equipment, furniture, and facilities and report any issues to management.
• Coordinate basic maintenance, repairs, and service requirements.

Administrative Support

• Assist with basic administrative and documentation tasks.
• Organize, file, and maintain office documents and records.
• Assist with printing, scanning, photocopying, and other office-related tasks.
• Support the team with simple data entry and document preparation.
• Assist with scheduling, deliveries, and other day-to-day office coordination.

Purchasing & Inventory

• Monitor office supplies, pantry items, cleaning products, and other operational necessities.
• Assist with purchasing and replenishment of office supplies.
• Maintain basic inventory records and report items that need to be reordered.
• Coordinate with vendors, suppliers, and delivery services when required.

Team Support

• Provide general support to management and team members when required.
• Assist in preparing meeting rooms and company events.
• Receive and distribute incoming packages, documents, and deliveries.
• Support other departments with reasonable operational requests.
• Perform other duties related to the smooth operation of the company as assigned by management.

REQUIREMENTS

• Previous experience as an Office Assistant, Office Administrator, General Affairs, or similar role is preferred.
• Good organizational and time-management skills.
• Reliable, responsible, and punctual.
• Proactive and able to work independently with minimal supervision.
• Strong attention to detail.
• Good communication and interpersonal skills.
• Comfortable working in a fast-paced and hands-on environment.
• Basic computer skills, including Google Workspace or Microsoft Office.
• Able to communicate in English; good English communication skills are preferred.
• Already lived in Bali are preferred
• Professional, presentable, and service-oriented attitude.
• Willing to handle practical and hands-on tasks as part of daily operations.

PERSONAL QUALITIES

We are looking for someone who is:

• Reliable & Responsible – follows through on tasks and can be trusted with daily responsibilities.
• Proactive – sees what needs to be done and takes action without always being asked.
• Organized – keeps the workplace, documents, and supplies in order.
• Detail-Oriented – pays attention to small details that affect the overall operation.
• Flexible – comfortable supporting different tasks and departments when needed.
• Service-Minded – approachable, helpful, and professional when supporting colleagues and visitors.
• Hands-On – willing to take ownership of practical day-to-day tasks.

WHAT WE OFFER

• A dynamic and collaborative working environment.
• Opportunity to work within a growing lifestyle and creative company.
• Exposure to a wide range of operational and administrative functions.
• Opportunities for professional growth and development.
• A role with direct impact on the efficiency and daily experience of the team.

Skills: Account Management, Customer Experience, Administration