administrative support officer

Competition # :49746

Department:Justice

Location:HALIFAX

Type of Employment:Temporary

Union Status:NSGEU - NSPG

Closing Date:¿17-Sep-26 ¿ (Applications are accepted until 11:59 PM Atlantic Time)

About Us

The Legal Services Division is the government's law firm, providing a full range of legal advice and services to support government operations and help government achieve its corporate priorities. With a staff of more than 160 lawyers, paralegals, researchers and administrative professionals, the Division is one of the largest law offices in the province.

For more information on the Department of Justice Legal Services please visit our website: https://novascotia.ca/just/Legal_Services/

About Our Opportunity

Under general supervision from the Legal Services Supervisor, this position provides general support to the General Litigation, Solicitor Services and/or the Child Protection teams. Duties involve a range of clerical tasks associated within the legal services support function. The Administrative Support Clerk works as part of a team to support Legal Services lawyers to ensure efficient and effective operations.

Primary Accountabilities

• Prepares and edits routine and non-routine correspondence, memos, and reports from straight copy, shorthand notes and/or voice recordings on behalf of the lawyers.
• Coordinates all incoming and outgoing correspondence daily; receives, sorts, and distributes mail (paper mail and e-mail, courier deliveries, faxes) and reviews data for completeness and accuracy.

Photocopies, collates, sorts, and binds documents. Scans material into computer software programs.

• Creates new files daily as required; collects, pre-sorts, and files all documentation daily.

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