Part-Time Property Operations / Marketing Executive

Job Summary

We are seekinga meticulous and organised Part-Time Property Operations / Marketing Executiveto support property operations, property-related documentation, asset tracking,external coordination, marketing activities, and administrative follow-up.

The role willassist with both local and overseas property matters, ensuring that propertyrecords, documentation, service provider coordination, marketing support, andpending action items are properly maintained and followed through.

Responsibilities

• Maintain property, investment,and asset tracking schedules, including overseas property-related records, tosupport asset management.
• Support property managementreporting by tracking property income and expenses, payment schedules,ownership or title document status, insurance records, service providerupdates, and pending follow-up matters.
• Follow up on propertyagreements, title documents, ownership records, payment records, insurancerecords, adviser updates, and other supporting documents to ensure completenessand proper documentation.
• Track and update documentstatus, pending matters, and completion timelines for management review tofacilitate timely decision-making.
• Coordinate with consultants,property agents, property management teams, contractors, service providers, andother external parties to support property operations.
• Assist with property marketingactivities, including coordination of listings, marketing materials, propertyinformation, appointments, viewings, and follow-up with relevant parties.
• Liaise with property agents andexternal parties on property availability, marketing updates, enquiries,viewings, and other related matters.
• Maintain proper records, filingstructures, approval trails, and supporting documents for management review andaudit purposes.
• Assist in improving documentmanagement procedures to enhance operational efficiency.
• Prepare SOPs, checklists,trackers, meeting notes, timelines, and follow-up reports to support processstandardisation and accountability.
• Support ad hoc propertyoperations, marketing, administrative, and documentation matters assigned bymanagement.

RequiredCompetencies and Qualifications

• Minimum 3 to 5 years ofrelevant working experience, preferably in property operations, real estate,property management, marketing, administrative coordination, or a related area.
• Strong Microsoft Excel skills,including formulas, pivot tables, reconciliation schedules, and reportingtemplates.
• Ability to manage multiplereports, documents, deadlines, and follow-up matters independently.
• Strong organisational skillswith good attention to detail.
• Good communication andcoordination skills.
• Able to work independently andfollow through on assigned matters.
• Comfortable coordinating withmultiple external parties and service providers.

PreferredCompetencies and Qualifications

• Experience preparing trackers,SOPs, checklists, marketing materials, property records, or managementfollow-up reports will be useful.
• Knowledge of VBA, Power Query,Python, accounting systems, or reporting automation tools will be useful.