CEO Office Manager

• Manage and maintain the CEO calendar and be able to prioritize and monitor any schedule/diary conflicts
• Liaise with the senior management regarding the reporting system and follow up.
• Act as strategic focal point between the chairmen and the senior management.
• Filter information, communication and taking appropriate action by escalating or redirecting based on the CEO direction in order to manage his time efficiently
• Update the CEO of upcoming deadlines for both internal & external commitments and engagements
• Coordinate meetings, discussions and appointments including preparation of materials for discussion and other amenities
• Distribute the minutes of meeting on a timely basis and to follow up actions when relevant.
• Follow-up on incoming and outgoing correspondences and to arrange for distribution of correspondences on a timely basis
• Review the applicability and priority of correspondences, reports and other documents and to highlight any urgent correspondence
• Ensure that the necessary documents such as records of correspondences, memos, minutes of meetings, and any data/ information back-up are readily accessible when required
• Maintain overall knowledge of company's projects by attending site visits and keep abreast of the projects development
• Maintain a flow of information to colleagues and other co-employees while maintaining confidentiality or sensitive information and interact professionally with all levels of management, staff, business associates and business partners at all times

Skills and competencies

• Strong leadership skills.
• Time management.
• High adaptability.
• Managing changes.
• Communications for results.
• Hard working.
• Flexible working hours.

Requirements

• Bachelor Degree
• Fluent in English and high computer literacy with exceptional business writing skills.
• Certificate / Diploma in Secretarial Science, Management, Mass Communication or relevant qualifications
• +15 of working experience in performing Secretarial duties with minimum 5 years of experience dealing with Board Level / Executive Management preferably in the real estate industry