Receptionist Cum Admin Support

Company Overview

Tangspac Consulting is an award-winning staffing firm headquartered in Singapore since 1993. It specializes in Finance & Technology sectors across Asia, serving top Wall Street firms and various financial institutions with expert recruitment and professional services.

Job Summary

You will provide front desk and general administrative support to the School’s General Office, ensuring smooth daily operations and effective communication with students, parents, staff, and visitors.

Responsibilities

• Greet and assist visitors, parents, students, and the public at the front desk to provide timely and accurate information
• Receive, sort, handle, and dispatch incoming and outgoing correspondence, parcels, and deliveries efficiently
• Manage incoming telephone calls and direct them to appropriate staff or departments promptly
• Facilitate issuance and collection of graduation certificates, academic certificates, and other official documents for students
• Update and maintain accurate attendance records for students and staff to support school administration
• Manage and maintain internal facility bookings within the School campus to ensure smooth scheduling
• Maintain and update the School's internal calendar to reflect current events and activities
• Assist with photocopying, printing, laminating, and preparation of school-related materials to support school functions
• Coordinate transport arrangements and confirmations for Co-Curricular Activities (CCAs) and school events
• Update the School's organisation chart and honour rolls to keep records current
• Coordinate maintenance of office equipment to ensure functionality and timely repairs
• Arrange orders for fruit/health baskets and other office supplies to maintain office needs
• Prepare refreshments and set up event venues, including table skirting arrangements, to support school events
• Monitor and replenish office supplies, including first aid box contents, stationery, and consumables to maintain readiness
• Assist in emergency situations by contacting ambulance services when instructed by authorized personnel
• Perform other administrative or related duties as assigned by the Admin Manager or designated supervisors

Required competencies and certifications

• Minimum 2 years of relevant experience in front desk, customer service, and general administrative functions
• Proficiency in Microsoft Office applications and operation of general office equipment

Preferred competencies and qualifications

• Strong interpersonal skills to engage effectively with diverse stakeholders
• Effective communication skills to convey information clearly and professionally
• Analytical skills to manage records and coordinate administrative tasks efficiently
• Negotiation skills to handle vendor orders and service coordination
• Ability to work independently with minimal supervision to ensure task completion.

1 Yr contract Work location: Newton MRT