Executive Assistant to the Chairman

Your tasks

The Executive Assistant is the Chairman's closest working partner, coordinating schedules, meetings, travel and correspondence. The role calls for effective communication in Chinese and English and smart use of AI tools, so the Chairman can focus on strategic decisions.

• Calendar management: Manage the Chairman's daily schedule, arrange internal and external meetings, send reminders and resolve conflicts.
• Meeting support: Prepare meeting materials, take minutes, and follow up on action items through to completion.
• Travel arrangements: Handle flights, hotels, visas and itineraries; accompany the Chairman on business trips and manage matters arising during travel.
• Correspondence and translation: Draft and organise Chinese and English emails, reports and presentations; provide interpretation and translation when needed.
• Communication and coordination: Act as the bridge between the Chairman and departments, clients and partners; relay instructions and track progress.
• AI and productivity tools: Use AI tools (e.g. ChatGPT, Claude) for research, drafting and information synthesis; prepare briefings on industry news and AI trends for the Chairman.
• Information management: Manage the Chairman's office files and records, keeping confidential information secure.
• Ad-hoc duties: Complete other tasks assigned by the Chairman.

Requirements

• Education and experience: Bachelor's degree or above in any discipline; at least 1 year of working experience. Experience as an assistant, secretary or in administration is an advantage.
• Languages: Fluent in spoken and written Chinese and English, as the role liaises with Mandarin-speaking clients, partners and overseas teams; able to draft business emails and documents in both languages and handle day-to-day business interpretation.
• AI knowledge: Understands basic AI concepts and industry trends; proficient in at least one mainstream AI tool to improve productivity.
• Computer skills: Proficient in Word, Excel and PowerPoint, as well as email, video conferencing and cloud document tools.
• Work attitude: Highly proactive with strong execution; anticipates needs and prepares ahead without waiting to be asked.
• Travel: Able to travel frequently, locally and overseas; holds a valid passport.
• Personal qualities: Strong communication and coordination skills; detail-oriented and able to multitask; maintains strict confidentiality and high professional integrity.
• Work eligibility: Must be eligible to work in Singapore (Singapore Citizen, Permanent Resident, or eligible for a work pass).

What we offer

• Monthly salary of SGD 3,500 – 4,500, based on experience and ability
• CPF contributions as required by law (for Singapore Citizens and Permanent Residents)
• Paid annual leave, sick leave and public holidays
• Reimbursement of travel expenses and travel allowance
• Medical insurance
• Opportunity to learn directly from the Chairman, with exposure to core business and senior-level decision-making

How to apply

Please email your CV to milly.yan@tandasystem.com with the subject line "Application for Executive Assistant to the Chairman – [Your Name]", or apply via MyCareersFuture.

Other

Reports to: Chairman. Working hours: Monday to Friday, 9:00 am – 6:00 pm.

Selection process

1. CV screening
2. First interview (including an English communication assessment)
3. Second interview (with the Chairman)
4. Offer