Trust Administrator and Resident Manager (RT)

Your tasks

POSITION OVERVIEW We are seeking an experienced and highly competent Trust Manager – Trust Administration & Resident Manager to oversee the administration and management of private trusts, fiduciary arrangements and related corporate structures for high-net-worth (HNW), ultra-high-net-worth(UHNW) and international clients.

The successful candidate will be responsible for managing the full spectrum of trust administration, ensuring that trust structures are administered in accordance with trust deeds, fiduciary obligations, applicable Singapore laws and regulatory requirements.

In addition to overseeing trust administration operations, the incumbent will also serve as the company's Resident Manager, subject to applicable regulatory requirements and formal appointment, acting as a key liaison with the Monetary Authority of Singapore (MAS) on regulatory, compliance, governance and supervisory matters.

1. Trust Administration & Portfolio Management

• Manage and oversee a portfolio of private trusts, family trusts, discretionary trusts and related corporate and fiduciary structures.
• Handle the full lifecycle of trust administration, including trust establishment, ongoing administration, restructuring and termination.
• Review trust deeds, letters of wishes, trustee resolutions and other legal documentation to ensure proper administration of trust structures.
• Oversee trust distributions, beneficiary payments, asset transfers and trust-related transactions.
• Monitor trust assets, liabilities, cash balances and financial transactions in accordance with trust arrangements.
• Ensure accurate maintenance of trust records, client documentation, statutory registers and internal databases.
• Conduct periodic trust reviews and ensure timely completion of administrative and compliance requirements.

2. Resident Manager & MAS Regulatory Liaison

• Serve as the designated Resident Manager of the licensed trust company, subject to applicable regulatory requirements and formal appointment.
• Act as a key point of contact with the Monetary Authority of Singapore (MAS) on regulatory matters, supervisory enquiries, inspections and compliance-related correspondence.
• Ensure trust administration activities comply with the Singapore Trust Companies Act, Trustees Act, relevant MAS regulations, notices, guidelines and internal governance policies.
• Coordinate the preparation and timely submission of applicable regulatory returns, notifications and supporting documentation to MAS.
• Work closely with senior management and Compliance to maintain effective regulatory governance, internal controls and risk management frameworks.
• Facilitate MAS inspections, regulatory reviews and supervisory meetings, including coordinating responses and follow-up actions.
• Identify, assess and escalate significant compliance issues, regulatory breaches and operational risks.
• Support the implementation of regulatory changes and ensure relevant internal policies and procedures remain up to date.
• Maintain accurate regulatory records, compliance documentation and audit trails.

3. Fiduciary Governance & Regulatory Compliance

• Ensure trusts are administered in accordance with trustee fiduciary duties, trust deeds and applicable legal requirements.
• Review trustee decisions, distributions, amendments and restructuring arrangements to ensure appropriate documentation and approvals.
• Oversee client onboarding, Know Your Customer (KYC), Customer Due Diligence (CDD) and Enhanced Due Diligence (EDD) processes.
• Ensure compliance with applicable Anti-Money Laundering and Countering the Financing of Terrorism (AML/CFT) requirements.
• Coordinate periodic reviews of settlors, beneficiaries, protectors and other relevant parties.
• Support FATCA, CRS and other applicable regulatory and tax reporting obligations.
• Liaise with internal Compliance, external auditors and legal advisers on regulatory and fiduciary matters.

4. Client Relationship Management & Fiduciary Services

• Act as the primary point of contact for settlors, beneficiaries, family offices, private bankers and professional advisers.
• Manage client enquiries relating to trust administration, distributions, documentation and fiduciary arrangements.
• Coordinate the onboarding of new trust clients and establishment of trust and corporate structures.
• Maintain strong professional relationships with domestic and international clients.
• Liaise with legal advisers, tax consultants, accountants, financial institutions and other professional intermediaries.
• Ensure client instructions and requests are handled efficiently and in accordance with trust terms and internal approval procedures.
• Support periodic client meetings, trust reviews and discussions relating to succession and estate planning arrangements.

5. Trust Accounting & Financial Administration

• Oversee and coordinate the preparation of trust accounts, financial statements and periodic financial reports.
• Monitor trust income, expenses, cash movements, distributions and investment-related transactions.
• Review trustee fees, administration charges, billing arrangements and outstanding collections.
• Coordinate with accounting teams on reconciliations, financial reporting and transaction documentation.
• Liaise with external accountants, auditors and tax advisers when required.
• Ensure proper financial records and supporting documentation are maintained for trust structures.

6. Corporate Structures & Estate Administration

• Oversee the administration of underlying companies, holding structures and special-purpose vehicles associated with trust arrangements.
• Coordinate with corporate secretarial teams on statutory filings, board resolutions and corporate governance requirements.
• Support changes involving trustees, protectors, beneficiaries, directors and other relevant appointments.
• Assist with trust restructuring, asset transfers, succession arrangements and estate administration.
• Coordinate the dissolution, liquidation or winding-up of trust-related corporate entities when necessary.
• Ensure related corporate structures comply with applicable statutory and regulatory requirements.

7. Team Leadership & Operational Management

• Supervise and provide guidance to Trust Officers, Senior Trust Officers and Trust Administrators.
• Review trust administration work to ensure accuracy, completeness and regulatory compliance.
• Allocate responsibilities, monitor deliverables and ensure timely completion of administrative tasks.
• Provide technical guidance on trust documentation, fiduciary obligations and regulatory requirements.
• Support staff training, knowledge sharing and professional development.
• Identify opportunities to improve internal processes, operational efficiency and risk controls.
• Assist senior management with regulatory, operational and business improvement initiatives.

Requirements

This role requires strong technical expertise in trust administration, regulatory compliance, fiduciary governance, client relationship management and team supervision.

Education & Professional Qualifications

• Bachelor's Degree in Law, Accounting, Finance, Business Administration, Corporate Governance or a related discipline.
• Professional qualification such as STEP (Society of Trust and Estate Practitioners), CGI/ICSA or an equivalent trust-related certification is highly preferred.
• Strong understanding of Singapore trust laws, fiduciary obligations, trust administration practices and regulatory requirements.

Professional Experience

• Minimum 6–8 years of relevant experience in trust administration, fiduciary services, private client services or wealth structuring.
• Prior experience with a MAS-licensed trust company, independent trustee, private bank trust division, family office or fiduciary services provider.
• Hands-on experience managing private trusts, discretionary trusts, family trusts and underlying corporate structures.
• Strong experience in trust distributions, trustee resolutions, client onboarding, trust reviews and regulatory compliance.
• Prior experience liaising directly with MAS on regulatory matters, supervisory enquiries, inspections or regulatory submissions is highly advantageous.
• Experience supervising junior trust administrators or managing complex trust portfolios would be preferred.
• Familiarity with offshore trust structures, cross-border arrangements, trust accounting and FATCA/CRS reporting would be an advantage.

Regulatory & Technical Competencies

• Strong knowledge of the Singapore Trust Companies Act, Trustees Act and relevant MAS regulations, notices and guidelines.
• Sound understanding of AML/CFT, KYC/CDD, fiduciary governance, regulatory reporting and operational risk management.
• Ability to meet applicable regulatory eligibility and residency requirements for appointment as a Resident Manager of a licensed trust company in Singapore.
• Proven ability to independently manage trust portfolios and handle complex fiduciary administration matters.
• Experience reviewing trust deeds, trustee resolutions, beneficiary distributions and related legal documentation.
• Strong understanding of corporate structures, estate administration and private wealth arrangements.
• Ability to communicate effectively with MAS, senior management, professional advisers and international clients.

Personal Attributes

• Strong leadership, organizational and stakeholder management skills.
• Excellent analytical, problem-solving and decision-making abilities.
• High level of professionalism, integrity, confidentiality and attention to detail.
• Strong written and verbal communication skills.
• Ability to work independently, manage multiple priorities and meet regulatory deadlines.
• Sound judgment in handling sensitive client matters, fiduciary responsibilities and regulatory issues.

IDEAL CANDIDATE PROFILE The ideal candidate is an experienced Trust Manager, Senior Trust Officer, Fiduciary Manager or Trust Administration Manager with a strong background in managing private trust portfolios and fiduciary arrangements within a licensed trust company, private bank, independent trustee or family office.

The candidate should possess hands-on expertise in trust administration, fiduciary governance, regulatory compliance, client servicing and supervision of trust administration staff.

How to apply

Interested candidates are encouraged to submit their resumes along with a cover letter outlining their relevant experience and achievements to apply79@talentvis.com or click apply now!